- Amount Based
Choose this method to enter a lump sum amount for a line item on a Programme of Values (BOQ).
- Unit/Quantity Based
Choose this method when ordering materials in quantity. With this method, users enter a quantity and unit price for the line item on your BOQ and Procore automatically calculates the total for the line item for you.
- If you are using the project's Tendering tool, you can also set the accounting method of a tender package. See Configure Advanced Settings: Tendering.
When setting the accounting method for a contract, there are several things to consider:
- When can I configure the accounting method?
- Who can configure the accounting method?
- How do I configure the accounting method?
- How does a contract's accounting method affect variations?
- What do I need to consider with Unit/Qty based contracts?
When can I configure the accounting method?
Always configure the accounting method before you add line items to a contract's BOQ. After you add line items, a contract's accounting method cannot be changed.
Who can configure the accounting method?
Depending on the contract type, users with 'Admin' level permissions on the project's Commitments and/or Main Contracts tool.
How do I configure the accounting method?
You can configure the default accounting method for one or both of the contract tools.
|Tool Name||To configure the default accounting method for a tool|
|Main Contracts||Configure Advanced Settings: Main Contracts|
|Commitments||Configure Advanced Settings: Commitments|
You can also configure the default accounting method on an individual contract
|Contract Type||To configure the accounting method for a contract|
|Main Contract||Edit the Advanced Settings Tab on a Main Contract|
|Purchase Order||Edit the Advanced Settings Tab on a Commitment|
|Subcontract||Edit the Advanced Settings Tab on a Commitment|
You can also configure the default accounting method for tender packages.
|Tool Name||Header Column 4|
|Tendering||Configure Advanced Settings: Tendering|
How does a contract's accounting method affect variations?
- If a purchase or subcontract is set to Unit/Quantity Based, all Commitment Variations (CCOs) for that purchase order must be Unit/Quantity Based. You cannot have an Amount Based CV when a contract is Unit/Quantity Based.
- If a main contract is Unit/Quantity Based, all Main Contract Variations (PCCOs) for that contact must be Unit/Quantity Based. You cannot have an Amount Based MCV when a contract is Unit/Quantity Based.
How does a contract's accounting method affect data exports?
When you export an individual main contract, purchase order, or subcontract or variation, Procore exports only the fields that are relevant to the accounting method set on the contract. For example, if you have an Amount Based main contract, unit- and quantity-related fields cannot be exported. This is also true for variations and payment applications related to that main contract.
What do I need to Consider With Unit/Quantity Based Contracts?
If you decide you want to use the Unit/Quantity Based accounting method on a contract, keep the following in mind:
- The Subcontractor BOQ tab is NOT available.
- The 'Materials Presently Stored' column is NOT included on the contract's payment application.
- You can use the 'Subtotal Override' option on a line item to use the Amount Based accounting method on that line item.
- When the override option is ON, the payment applications for the contract will bill for the monetary amount.
- When the override option is OFF, the payment applications for the contract will bill for quantities.