Create a Timesheet (Android)

_{Also available on}

Objective

To create a timesheet on your Android mobile device.

Background

In Procore, timecards and timecard entries are used to log the number of hours employees and workers spend doing work on a construction project. Each day, you will create a new daily timesheet. A daily timesheet contains the individual timecard entries submitted by your employees and workers for a specific date. By default, Procore's timecard entries track the work's cost code, work location, number of hours worked, time type (for example, regular or overtime) and mark whether or not the entry's hours are billable. A tool administrator also has the option to configure your project's timesheets to capture timekeeping data such as classifications and sub-jobs.

Things to Consider

Required User Permissions
Your daily timesheet must include at least one (1) timecard entry for any worker or employee for whom you want to log time on a given date.
Each employee or worker can have multiple timecard entries on a daily timesheet.
Zero (0) hour timecard entries are supported. This provides your team with the flexibility it needs to enter time off and per diem.
You can create Project and Company level custom reports and use the Timesheets tool for source data. See Create a Custom Project Report.
'Approved' timecard entries:
- Cannot be edited in the project's Timesheets tool.
- Can only be marked as 'Completed' in the Company level Timesheets tool. Once a timecard entry has been marked as 'Completed,' edits are not permitted at the project or company level. See Edit a Time Entry in the Company Level Timesheets Tool and Edit Your Company's Timesheets in Bulk.

You can configure what items are created with the quick create icon, see Configure Quick Create Settings.

Prerequisites

Configure the project's Timesheets tool. See Best Practices For Configuring Timesheets.

Steps

Notes

To appear in this list, the person must be added to a Directory and a tick must appear in the 'Is Employee of <Your Company>' box on their profile. For more information on how to check for this setting in a user's profile, see Edit a User Account in the Project Directory.
Employees who are only entered in the Company Directory can be selected if the 'Can Company Employees be Tracked on all Projects?' setting is enabled. See Configure Advanced Settings: Company Level Timesheets.
With the setting "Employees Can Be Tracked On All Projects" enabled, you must have at least 'Read Only' permissions on the Company Directory tool to see all employees and workers.
To select a crew, a crew must first be created in the Crews tool. See Create a Crew.

Open the Procore app on an Android mobile device and select a project.
Note: This loads the Tools screen for the project.
Tap the quick create icon and select Timesheet.
OR
Tap the Timesheets tool and tap the create icon.
Tap New Daily Timesheet.
Tap Crews or Employees.
Tap the crew names and/or employee names that you want to add to the timesheet.
Tap Done.
Next to each person's name, tap Add Line.
Tap the fields to add the following information:
- Classification: Tap to select the employee's job classification from the drop-down menu associated with the time entry. See Enable Classifications on a Project.
- Sub Job: Select from the drop-down menu the sub job associated with the time entry.
- *Cost Code: Tap to select the cost code associated with the time entry.
  Note: If you are an admin on the Company Admin tool, you can limit the cost code selections that appear in this list. To learn more, see Configure Advanced Settings: Company Level Timesheets.
- Location: Tap to select the location where the person performed the work.
- Time Entry: Enter the hours worked and lunch breaks taken.
  Notes:
  - The format for time entry is configured in Advanced Settings: Project Level Timesheets.
  - Lunch time entered is deducted from the total time.
- Time Type: Tap to select the type of pay being entered. Select one the following options:
  Note: If you are an 'Admin' on the Company Admin tool, you can add custom time types to this list. See Configure Advanced Settings: Company Level Timesheets for more information:
  - Regular Time
  - Double Time
  - Exempt
  - Holiday
  - Overtime
  - PTO
  - Salary
  - Holiday
- Billable: Tap the toggle to indicate that the work is billable.
- Description: Tap to type an additional description that will appear in the timecard.
- Add Line: Tap to create extra line items on a time entry.
  Note: If using the Start and Stop 'Time Entry' method, the new line's Start Time will account for time already entered and the new line's Stop Time will reflect the default Stop Time in your settings. Any time entered after the default Stop Time will be added in one hour increments.
Tap Save.
Review the summary for the timesheet's hours and the daily and weekly hours across all projects.
Tap Submit.