Edit a Meeting Template

Objective

To edit a custom meeting template that has been created for use with the project's Meetings tool.

Things to Consider

• Required User Permissions:
  • 'Admin' level permission on the company's Admin tool. 
• Additional Information:
  • If you update a company-level meeting template, those changes only affect new meetings based on that template. See Create a Meeting from a Template.

Background

After you create a company level meeting template (see Create a Meeting Template), you can update it at any time. After your edits are saved, your changes will immediately go into effect on any new meetings that are created from that template on your company's projects. However, the system does NOT retroactively apply those edits to existing meetings that were previously created from the template. 

Steps

1. Navigate to the company's Admin tool.
2. Under "Tool Settings," click Meetings.
3. Locate the desired meeting in the Meeting Templates list. Then click Edit.
   
   
   
   This places the meeting template into edit mode. 
4. In the Edit Meeting Template page, do the following:

   • ​​​​​Meeting Name: Type a name, title or descriptive subject line for the meeting.

   • Private Meeting: Mark this tickbox so that the meeting is only visible to programmed attendees and users with 'Admin' level permissions to the Meetings tool. 

   • Overview: Enter a meeting summary or description. You can use the controls in the formatting toolbar to format your overview. 

   • Attachments. Attach any relevant files. You have these options:

     • Click Attach File(s) and then choose the appropriate option from the shortcut menu that appears.
       OR
     • Use a drag-and-drop operation to move files from your computer into the grey Drag and Drop File(s) box.
5. Click Update.
   This saves any changes that you've made to the meeting template's general information.
6. Scroll down to the Meeting Agenda area. Then customise the following: 
   • Add a Meeting Category
   • Add a Meeting Item
   • Reorder Meeting Items and Categories
7. Click Update.
   After your edits are saved, changes will immediately go into affect when users create new meetings from the template. See Create a Meeting from a Template. The system does NOT retroactively apply edits to existing meetings that were previously created from the template.

See Also

• Create a Meeting Template
• Delete a Meeting Template
• Create a New Meeting from a Template