Edit Configurable Fieldsets
Objective
To edit configurable fieldsets that have been created for tools in Procore.
Background
A configurable fieldset is a group of fields in certain Procore tools that can be set to optional, required or hidden, depending on the needs of your company. This allows for better control over data entry when users create and edit items in Procore projects. See What are configurable fieldsets and which Procore tools support them?
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the Company level Admin tool.
- Additional Information:
- By default, configurable fieldsets are only applied to new projects. However, you can select which existing projects to apply them to.
- Configurable fieldsets applied to projects will be reflected on both Procore's web and mobile applications.
- Changing a field's requirements ('Required' or 'Optional') will impact creating new items or updating existing items on projects that the configurable fieldset was applied to.
- When custom fields are added to or removed from a configurable fieldset that is applied to one or more projects, the custom fields will be added to or removed from all of the fieldset's existing and new items within the projects.
- If you want to configure fieldsets for specific tools, see What are configurable fieldsets and which Procore tools support them?
Prerequisites
See Create New Configurable Fieldsets OR click here to view the steps.
- Navigate to the Company level Admin tool.
- Under 'Tool Settings', click the tool you want to create configurable fieldsets for.
- Click the Fieldsets tab.
Note: Tools without other settings in the Company level Admin tool will open to this page automatically. - Click Create New across from the section you want to configure fieldsets for.
- In the 'Create Fieldset' window, enter a name for the fieldset and click Create.
- On the 'Edit Fieldset' page, each field name has the following options:
- Click the toggle to the ON
position to make the field visible in the section.
OR
Click the toggle to the OFF
position to hide the field in the section.
Note: A
icon indicates that the field is visible by default and cannot be changed to hidden. - Mark the 'Required' tickbox to designate the field as required.
OR
Clear the 'Required' tickbox to designate the field as optional.
Notes:- Fields without a tickbox are optional by default and cannot be changed to required.
- A grey marked tickbox
indicates that the field is required by default and cannot be changed to optional.
- Click the toggle to the ON
- Click Save.
- In the 'Apply changes to [#] project(s)?' window, click Assign Projects to add the fieldset to projects.
- In the 'Assign Projects' window, mark the tickbox next to each project you want to apply the fieldset to and click Update.
- In the 'Apply changes to [#] project(s)?' window, click Confirm.
- Optional: To set a fieldset as the default for new projects, click the
icon at the end of its row on the 'Fieldsets' tab and select Set as New Project Default.
Note
Projects created from a project template that includes fieldsets will inherit the fieldsets from the project template instead of your company's default fieldsets. See Configure a Project Template.
Steps
- Navigate to the Company level Admin tool.
- Under 'Tool Settings', click the tool you want to edit configurable fieldsets for.
- Click the Fieldsets tab.
Note: Tools without other settings in the Company level Admin tool will open to this page automatically. - Optional: If you want to rename a fieldset:
- Click into the Title field and edit the name.
- Press ESC on your keyboard.
- Click Edit next to the fieldset you want to modify.
- On the 'Edit Fieldset' page, each field name has the following options:
- Click the toggle to the ON position to make the field visible in the section.
OR
Click the toggle to the OFF position to hide the field in the section.
Note: A icon indicates that the field is visible by default and cannot be changed to hidden. - Mark the 'Required' tickbox to designate the field as required.
OR
Clear the 'Required' tickbox to designate the field as optional.
Notes:- Fields without a tickbox are optional by default and cannot be changed to required.
- A grey marked tickbox indicates that the field is required by default and cannot be changed to optional.
- Click the toggle to the ON
- Click Save.
- In the 'Apply changes to [#] project(s)?' window:
- Click Apply to Existing to save your changes to the fieldset on projects that the fieldset is already applied to.
OR - Click Assign Projects to add or remove the fieldset from projects.
- In the 'Assign Projects' window, mark the tickbox next to each project you want to apply the fieldset to and click Update.
- In the 'Apply changes to [#] project(s)?' window, click Confirm.
- Click Apply to Existing to save your changes to the fieldset on projects that the fieldset is already applied to.