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Procore (en-GB)

Update the Subcontractor BOQ on a Commitment

Objective

To add a Subcontractor Bill of Quantities (SBOQ) to a commitment as a subcontractor

Background

A Subcontractor Bill of Quantities (Subcontractor BOQ) on a commitment is typically completed when the upstream contractor (for example, a main contractor) requires a detailed line item breakdown of work performed by a downstream contractor (for example, a subcontractor). 

Example

A main contractor has created a subcontract and one of the line item on the commitment's general BOQ tab is for $40,000.00 in materials. To better understand how that money is being allocated on the project, the main contractor requires a more detailed line breakdown of the materials from the subcontractor.

First, the main contractor enables the Subcontractor BOQ tab on the Commitments tool. Next, the main contractor sends an email a request to the subcontractor. After receiving the main contractors request, the subcontractor adds a line item to the Subcontractor BOQ to show that the materials are being provided by four (4) different vendors that they have their own agreements with. When updating the Subcontractor BOQ, the subcontractor adds four (4) line items to the Subcontractor BOQ to show how the $40,000.00 for materials is allocated:

  • Materials Vendor 1: $10,000.00 
  • Materials Vendor 2: $5,000.00
  • Materials Vendor 3: $12,000.00
  • Materials Vendor 4: $13,000.00

In Procore, a commitment always includes a general Bill of Quantities tab and it can also be configured to include an additional Subcontractor BOQ tab. See Enable or Disable a Subcontractor BOQ on a Commitment. Once the Subcontractor BOQ tab is enabled, a contractor can then forward the commitment by email to a subcontractor's Payment Application Contact with a message requesting that the contanct add line items to the Subcontractor BOQ tab. To add an SBOQ to the commitment, the subcontractor must be granted the appropriate permission to the Commitments tool.

Things to Consider

Steps

 Note
If you are a subcontractor who received an invitation to update the Subcontractor BOQ, you can alternatively click the View in Procore link in the email to navigate directly to the Subcontractor BOQ tab. If you are not logged into Procore at that time, you will be prompted to enter you user credentials.
  1. Navigate to the Commitments tool. 
  2. Click the Summary or Detailed tab. 
  3. Locate the commitment to work with. Then click Edit
  4. Next to the General tab of the commitment, click the Subcontractor BOQ tab. 
  5. Click Edit.
    Note: The status of the Subcontractor SBOQ is set to Draft.
  6. For each line item on the commitment you will enter a description and cost until the total amount of each line item is allocated. To do this:
  7. Click Add Line.
    1. Continue adding lines as needed until the entire amount of the line item on the commitment is allocated. 
    2. In the Amount box, enter a breakdown for the amount being allocated. 
    3. In the text box that appears, enter a description for the amount being allocated. 
  8. Click Submit
     Notes
    • The Submit button is dimmed and unavailable until the Remaining to Allocate fields in the Subcontractor BOQ all read £0.00.
    • After you click the button, Procore changes the status of the Subcontractor BOQ to Under Review
    • You will NOT be able to edit your submission unless the contractor changes the status of the Subcontractor BOQ to Revise & Resubmit