Create Automatic Billing Periods

For Procore Customers in the United States

When your company applies the 'Owners English' or 'Speciality Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options.

To learn the differences: Show/Hide

This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for main contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options.

Main Contractors English (United States) - Default	Owners English (Owner Terminology V2)	Speciality Contractors English (Speciality Contractor Terminology)
Payment Applications	Payment Applications	Progress Billings
Owner	Funding	Owner
Owner/Client	Owner/Client	MC/Client
Main Contract Variation	Funding Variation	Client Contract Variation
Main Contracts	Funding	Client Contracts
Revenue	Funding	Revenue
Subcontract	Contract	Subcontract
Subcontractor	Contractor	Subcontractor
Subcontractor Bill of Quantities (SBOQ)	Contractor Bill of Quantities (CBOQ)	Subcontractor Bill of Quantities (SBOQ)

Objective

To create automatic billing periods for a project's subcontractor payment applications.

Background

Examples

Common billing periods include:

Monthly
Examples of common monthly billing periods are below:
- Starts on the 1st day of a month and ends on the 30th of the same month.
- Starts on the 15th of one month and ends on the 14th of the following month.
Weekly
Examples of common weekly billing periods are below:
- Starts on Sunday of this week and ends on Saturday of this week.

Things to Consider

Required User Permissions
Additional Information:
- When you create a new billing period Procore automatically sets:
  - The new billing period's status to Open.
  - The previous billing period's status to Closed.
  - There can only be one (1) billing period in the Open status at any given time.
- You can only create billing periods in the Project level Payment applications tool.
  - You cannot create or manage billing periods at the Company level.
- These Payment application Management features rely on billing periods:
  - To create a new payment application, a Procore project must have one (1) Open billing period. See Create a Subcontractor Payment application.
  - To compile subcontractor payment application backups, keep all previously issued billing periods in the 'Billing Periods' table in the Closed status. Compile Subcontractor Payment application Backups with the Payment Applications Tool. Never delete a billing period after it's linked to a payment application. See Edit Billing Periods.
  - To automatically complete amounts on main contract payment applications with data from other Procore tools, billing periods and dates on supported financial items must match the billing period dates on the payment application. See How does Procore automatically complete amounts on an upstream payment application?

Prerequisites

Steps

Navigate to the project's Payment applications tool.
Optional: Click the Billing Periods tab.
Click the Create Billing Period button.
In the 'Set Up Billing Period' dialogue box, click Automatic.
Under 'Automatic', configure the billing period's settings as follows:
- Frequency
  - Monthly. Select this option then choose the date you want the billing period to start.
  - Weekly. Select this option then choose the date you want the billing period to start.
  - Never. Select this option to never create an automatic billing period.
    
    Tip
    When would I choose the 'Never' option? If you have previously configured Procore to automatically create new billing periods, you can cancel that process at a later time by clicking Create Billing Period and selecting the 'Never' option in the Automatic tab as described above. This overrides the tool's previous billing period creation settings and stops Procore from creating new ones.
- Start Date. Select the date of each month you want the billing period to start.
  Note
  - To create automatic billing periods that occur after your selected 'Start Date', you must manually create the first billing period on your project with the Payment applications tool. See Create Manual Billing Periods.
  - Keep in mind that Procore creates automatic billing periods for future periods on the future period's start date. For example, if you want to automatically create billing periods that start on the first of the month, Procore automatically creates the new billing period on the first of each month.
- End Date. Select the date of each month you want the billing period to end.
- Due Date. Select the date of each month you want the payment application to be due.
Click Save.