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Procore (en-GB)

Send Subcontractor Payment Application Invitations


To invite an payment application contact to submit a subcontractor invoice for the current billing period.


TO send subcontractor invoice, you must first create a billing period. After the billing period is created, you also have the option to send an email invitation to the payment application contact. This helps to ensure the subcontracting company submits their payment application on time. If you do not want your payment application contacts to create a payment application in Procore, you can alternatively create a payment application on their behalf. 

Things to Consider


  1. Navigate to the project's Invoicing tool. 
  2. Click the Subcontractor tab.
  3. Locate the commitment(s) that you want to invite the subcontractor to submit a payment application for. 
    Note: If you are creating an subcontractor payment application to release retention, you do not need to send invitation.  Instead, see Create a Subcontractor Payment Application for the Release of Retention.
  4.  Mark the boxes for the payment applications that you want to send.
    • To select all of the payment applications, mark the checkbox at the top of the table.
    • If the 'Send Invites' button is grayed out and you are NOT permitted to send invites when one or more of the selected commitments are in the following status: 
  5. Click Send Invites.
    After sending the payment applications, the follow occurs:
    • The payment application status for those commitments changes from 'Not Invited' to 'Invited.'
    • If the invitation is accepted, the status changes to 'Accepted'.
    • If it is rejected, the status changes to 'Declined'.