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Procore (en-GB)

Remove a Main Potential Variation or Variation Request

Objective

To remove a Potential Variation (PV) or Variation Request (VR).

Background

Before you can remove a Main Contract Variation (MCV) from Procore (as described in Remove a Main Contract Variation (MCV)), you must use the Steps below to remove any PCOs or CORs linked to that MCV. 

Things to Consider

  • Required User Permission:
    • 'Admin' on the project's Main Contracts tool.
  • Additional Information:
    • Make sure that any variations you want to remove are not added on any Payment Applications. If they are, those Payment Applications will need to be deleted in order to remove the variations.

Steps

  1. Navigate to the project's Main Contracts tool.
  2. Click the Variations tab.
    This reveals these tables: Main Contract Variations and Potential Variations.
  3. Under Main Contract Variations:
    Notes:
    • You will need to locate the MCV(s) in the 'Approved' Status that are also associated with the VR or PV.
    • If you have multiple MCVs, you want to change the 'Approved' status to one of the unapproved statuses.
      Important! For variations, you must change the 'Approved' status in reverse approval order. For example, if the variations were approved in (e.g., 1, 3, 4, 2, 5, 6), you must remove each approval in reverse order (e.g., 6, 5, 2, 4, 3, 1).
  4. Change the 'Approved' status on the MCV(s) as follows:
    1. Next to the desired MCV, click View
      This opens the variation in the Main Contract tool. 
    2. Click Edit
      This places the variation into edit mode. 
    3. Select a status other than 'Approved' from the Status drop-down list. 
    4. Click Save.
      This changes the MCV's status from 'Approved' to the status you selected.
  5. Under the Potential Variations Included in this MCV area, unlink the VR or PV as follows:
    1. Click View next to the desired VR or PV.
      This opens the VR or PV.
    2. Click Edit.
    3. Scroll to the Main Contract Variation drop-down list as shown below.

    4. Choose None.
    5. In the "Potential Variations" section, remove any existing linked potential variations. 

      PCOnone2015-03-20_10-25-50.png
       
    6. Click Save.
  6. Return to the Variations tab.
  7. The X next to the now unlinked variations and potential variations should now be red and clickable. Click the red X.
    delete-line-item5.png
     
  8. Click on the OK on the pop-up to confirm that you want to remove the PV or VR.

See Also