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Procore (en-GB)

Unlock Tenders in a Sealed Tender Room in Portfolio Financials

 Note
The information in this tutorial applies to accounts with the Portfolio Financials product in Procore with the 'Sealed Tendering' feature enabled. 

Objective

To unlock Tenders in a sealed Tender Room in Portfolio Financials.

Background

If your organization is running a sealed Tender process, submitted Tenders are locked until the due date and time for the Tender has passed. After that date and time, the Tender Room Manager will receive an email to let them know that they can unlock the Tenders, and the 'Unlock Tenders' button will become active.

Things to Consider

  • Required User Permissions:
    • 'Limited' access to the project or higher.
      Note: Users with 'Limited' access can only unlock bids if they are the Bid Room Manager. 
  • Additional Information:
    • The due date and time for the bid must have passed in order for the 'Unlock' button to be active in the Bid Room. 

Steps

  1. Navigate to the relevant Bid Room.
  2. Click the Manage Bids tab.
  3. Click Unlock Bids

    unlock-Tenders.png

    Note: After unlocking the bids:
    • All members of the Tender Room Team with 'Full Access' will receive an email notification and all Tender submissions will become visible.
    • Any Tenderders who have not yet submitted a Tender will be blocked from doing so. If you want to grant those Tenderders extra time to submit, you can leave the Tender room in its "locked" state.
    • In the case of clarifications or additional rounds of Tendering, Tenderders can continue to submit revisions as long as they submitted their initial Tender before Tenders were unlocked.