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How can I set up a tenant construction chargeback in the Cost Tracker?

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 Note
This information is intended for accounts with the Portfolio Financials product in Procore. 

Answer

Follow the steps below:

  1. Navigate to the Cost Tracker for the project.
  2. Click Add Cost Item and enter 'Tenant Chargeback' as the name. See Add a Cost Item to the Cost Tracker.
  3. Click the arrow icon-circle-arrow-pfcp.png icon next to the cost item and select Add Contract.

    tenant-chargeback-add-contract.png
     
  4. On the contract's setup page:
    • Enter $0 as the Total Contract Value.
    • Click the toggle under Cost Breakdown to the OFF position.
    • Select the tenant's name in the Vendor field.

      contract-overview.png
  5. Click Continue and exit out of the Share Contract modal (so that you do not share the contract with the tenant).
  6. To reflect a cost charged back to the tenant, add a negative variation and mark that variation as approved. Be sure to give a reason to approve the variation.

    change-order.png
     
  7. Upon approval, the Cost Tracker will reflect a reduction in the overall committed amount, which is a cost that would be incurred by the tenant.