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Why can't I edit or delete an 'Approved' variation?

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Answer

When a variation is updated to the 'Approved' status, you cannot edit or delete a variation. This is because 'Approved' variations are often distributed to key stakeholders (for example, responsible contractors) and making changes or deleting the item that would comprise the financial and historical integrity of the variation.

  • If you need to edit a variation after it is placed in the 'Approved' status, you must remove the 'Approved' status from that variation before you can edit it. However, it is important to keep in mind that you will also need to remove the 'Approved' status from any subsequent variations that were created since the one you want to edit was 'Approved.' 
  • If you need to delete a variation after it is placed in the 'Approved' status, you must remove the 'Approved' status from all 'Approved' variations that have been approved since that particular variation. For example, if variations were approved in this order—001, 002, 003—you must remove the 'Approved' status from those variations in reverse order. For example, 003, 002, 001. To do this, find the most recently approved variation. Then, update each variation's status to 'Draft' working backward until you locate the variation that you want to edit.