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For Main Contractors

This user guide provides main contractors with information about how to use Procore's Project Financials tools to streamline your financial business processes across your project's lifecycles.

Some of the things you'll learn in this guide include:
  • How to set up your Work Breakdown Structure. Procore provides you with a default Work Breakdown Structure (WBS) that includes the cost code, cost type and optional sub job segments. With WBS you can create a company and/or project level budget code structure for use with Procore's Project Financials tools. To learn more, see Work Breakdown Structure Setup.
  • How to add or import an accurate project budget. Learn how to add budget line items to your project, configure and assign budget views to your project and how to set up a forecasting view to identify and track critical project costs. Use data collected from the field to track your project's labour costs and to log production quantities in your budget. Learn how to create budget changes to reallocate funds from one budget line item to another. See Budget Setup.
  • How to create one (or multiple) main contracts for your project. Set up your main contract tool and learn about the considerations to keep in mind if your project has multiple funding sources or delivery methods. Manage the owner payment application process and create a payment received log. See Main Contracts Tool.
  • How to manage your project's purchase orders and subcontracts. Learn about the Commitments tool's configuration settings and how to create purchase orders and subcontracts. Designate payment application contacts on your contracts and create a payment issued log. See Commitments Tool.
  • How to improve oversight and management project changes. Choose between managing variations with or without the Change Events tool. Configure your variation tier settings for your contracts. Bring change management to the field––facilitating faster approvals, more accurate communication and eliminating the need to proceed at risk. See Change Management Tools.
  • How to administer the payment applications process for your project's subcontractors. Define your billing periods and choose your project's desired method for creating and submitting subcontractor payment applications. See Payment Applications Tool.
  • How to manage your project's direct costs. Learn how to manage costs not associated with your purchase orders and commitments. See Direct Costs Tool.