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Things to Know

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Recommendation

  • Procore will discontinue the legacy commitment payment applications experience on 12 January 2027. After that date, the legacy subcontractor payment application interface will no longer be available.

  • Change in behaviour: payment application amounts lock during review and approval

    • To support workflow controls and ensure payment application amounts do not change once a payment application is in review, the Bill of Quantities is no longer editable while a subcontractor payment application is in Under review or any Approved status.

    • Still editable by administrators in those statuses: general information, attachments and custom fields.

    • If bill of quantities amounts need to change, the payment application must be returned to an editable status first.

There are two ways to opt in, depending on the scope you need:

  1. Individual opt-in. Eligible users can switch themselves to the modernised experience using the opt-in banner on an existing payment application. This opts in only that user — no administrator involvement required.

  2. Project or company opt-in. A Procore administrator enables the modernised experience for an entire project or company through Procore Explore. This applies to everyone on those projects. In Procore Explore search for Remove Legacy commitment/Subcontractor Payment Applications Access.

Because individual opt-in is per-user, a project can have some users on the modernised experience and others on legacy at the same time. See Considerations and Transition steps.

For customers using legacy (V1) workflows

You do not need to migrate off legacy (V1) workflows before adopting modernised commitment Payment Applications. This is a change from prior guidance. However, the timing of your transition matters:

  • Legacy workflows become usable with the modernised experience on 13 October 2026. Until that date, Procore recommends evaluating the modernised experience on a test project but not fully transitioning your production projects. See transition path for customers using legacy (V1) workflows.

  • The individual opt-in banner does not appear for legacy workflow users today. It becomes available to you on 13 October 2026. Until then, a Project level opt-in through Procore Explore is your only route to the modernised experience.

  • Legacy workflows keep running. Nothing about how a legacy workflow behaves changes — the same steps, approvers, routing, conditions and history apply. What changes is where you act on them: legacy workflow items open and are responded to in the same New Workflows side panel used for Modernised Payment Applications.

  • In-flight work is not interrupted. Payment applications that are mid-approval when you transition stay in place, remain respondable and retain their history. You do not have to abandon, recreate or re-approve work already in progress.

  • Upgrading to New Workflows is self-service and optional. Workflow admin can upgrade the Payment Applications tool from legacy workflows to New Workflows on their own timeline, without contacting Procore support. This will also become available on 13 October 2026.