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Set or Release Retention on a MC/Client Payment application from the Client Contracts Tool

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 Limited Release
flag-us.png  The Client Contracts tool is available as a limited release for Procore customers in the United States who have implemented the Procore for Speciality Contractors point-of-view dictionary. To learn more, see What tool names and terms are different in Procore for main contractors, owners and speciality contractors?

Objective

To set or release retention for line items on a MC/Client payment application with the Client Contracts tool. 

Background

You can use the steps below to:

  • Set the Retention Amount. Enter a percentage to calculate the withholding amount. This percentage will be applied to all of the line items on the payment application. For example, enter 10% to withhold 10% on each payment application line item. 
  • Release the Retention Amount. Enter a percentage to calculate the amount to release on the payment application. This moves the calculated amount from the 'Currently Retained' column to the 'Released this Period' column in the main contract. You can adjust this amount to perform a partial or full release as follows: 
    • A partial release indicates an amount is being withheld. For example, you would enter 50% if you are halfway through the project and your payment application is for a progress payment.
    • A final release means you are releasing the full amount and retention is no longer being withheld. For example,  you would enter 100% after all of a project's contractual obligations are substantially complete and your payment application is for final payment.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Client Contracts tool. 

Steps

 Note
The steps below describe how to release retention on an MC payment application with the Client Contracts tool. For companies using the project's Progress Billings tool, users with 'Admin' permission on the Client Contracts tool can also perform this task in Progress Billings. For details, see Set or Release Retention on a MC/Client Payment application with the Progress Billings Tool. 
  1. Navigate to the project's Client Contracts tool.
  2. Click the MC/Client tab. 
  3. Locate the MC/Client payment application that you want to work with.
  4. Click the Detail tab.
  5. Click the Edit button. 
  6. Choose one of the following:

Set Retention on All Line Items

  1. Under Set Retention on All Line Items, do the following:
  2. Enter the percentage to withhold in the Work Completed box. 
  3. Click Set.
  4. Enter the percentage to withhold in the Materials Stored box. To learn more, see How do I bill for stored materials in Procore? (Legacy)
  5. Click Set.

Release Retention on All Line Items

  1. Under Release Retention on All Line Items,  do the following:
  2. Enter the percentage to release in the Work Completed box. 
  3. Click Release.