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Procore

Initiate a Project Connection

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Background

Only the users at the receiving company account can initiate a connection. Sending company accounts can choose to automatically approve connections or require review to manually accept or reject a receiving project's request to connect. See Configure connection approval settings. Projects can be disconnected by the sending or receiving account at any time.

Things to Consider

  • Required User Permissions
  • Additional information: 

    • Only the receiving company account can initiate a connection with a sending account's project.

    • Both sending and receiving accounts support unlimited connections per tool:

      • Receiving accounts can request connections with as many sending projects as needed.

      • Sending accounts can share data with as many receiving projects as needed.

    • For RFIs and Submittals, a project can act as a Receiver to collect items from a Sending partner while also acting as a Sender to pass its own items to a Receiving partner.

      • Only locally created records originated within your project can be sent to connected partners. You cannot forward External Items (records received from another connected project) to a third party or connected project.

    • For both sending and receiving accounts, users on the Connection Manager tool email distribution list are notified of new connections and connection requests (if review is required). See Connection Manager: Configure Advanced Settings.

    • GovCloud accounts will not be able to participate in a project connection.

    • If you are connecting to a project within the same company, look for the 'Current Company' section in the 'Sending Company' dropdown to select your company's name.

    • Connections apply strictly to locally originated data. You cannot forward external items received from another party to a third project.

Steps

  1. Navigate to the project's Connection Manager tool.

  2. Click Add Connection.

    Your Connections page showing a Procore integration with active Drawings and RFIs, and an inactive Submittals data retention setting.

  3. Select the sending company and project.

    Step 1 of 3 dialog box to select a project, with dropdown fields for Company Account and Project, and Cancel and Next buttons.

  4. Click Next.

  5. In the 'Sharing preferences' step, mark the tickboxes for the tools you want to receive data from:

    • All published drawings

      • Receive all published drawings.

    • All closed RFIs

      • Receive all closed RFI.

    • Participating distributed submittals

      • All distributed submittals.

      • Participating distributed submittals only.

        • Receive synced copies only when someone from your company is a: submittal manager, submittal reviewer, workflow participant or distribution list member ).

  6. Select at least one feature for this connection, then click Next.

  7. Review the considerations, then click Confirm connection to initiate the project connection.

    • If the sending company chose to automatically approve connections, your projects connect instantly.

    • If the sending company's setting require manual review, Procore sends a request to the sending company for review.

  8. Repeat these steps for each additional project you want to connect.