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Export Main Contract Payment Applications

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 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Speciality Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for main contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      Main Contractors

      English (United States) - Default

      Owners

      English (Owner Terminology V2)

      Speciality Contractors

      English (Speciality Contractor Terminology)
      Payment Applications Payment Applications Progress Billings
      Owner Funding Owner
      Owner/Client Owner/Client MC/Client
      Main Contract Variation Funding Variation Client Contract Variation
      Main Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Bill of Quantities (SBOQ) Contractor Bill of Quantities (CBOQ) Subcontractor Bill of Quantities (SBOQ)

Objective

To export an owner payment application to one of the supported file formats.

Background

You can export an owner payment application to the CSV or PDF file format. You also have the option to download the payment application and any attachments to a PDF file. 

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions to the Project level Main Contracts tool. 
  • Supported File Formats:
    • CSV
    • PDF
    • PDF with Attachments
  • Limitations:
    • The 'PDF with Attachments' option is not available when using Procore with DocuSign©.

Steps

  1. Navigate to the project's Main Contracts tool.
  2. Locate the contract to open.
     Tip
    How to find a contract? Use the Search and Select a Column to Group features to quickly find the contract. 
  3. Click the appropriate Number link to open the contract. 
  4. Click the Payment Applications tab. 
  5. Locate the payment application to open in the Payment applications (Payment Applications) tab. 
  6. Click the Payment application # link to open it. 
  7. Scroll to the Bill of Quantities card and select the desired option from the Column View When Exported drop-down list:
    • Industry Standard. This is the default column layout for an owner payment application's Bill of Quantities.
    • Custom Configuration. If you have customised the column layout of your bill of quantities, choose this option to select your custom view before proceeding with the export.  
       Tip
      Do you want your PDF export file to show which variations are being billed against? Apply the Main Contract Variation, Potential Variation, or Variation Request options in the Select Groups to Display menu at the top of the payment application's Bill of Quantities. Procore will include both the variation number and complete title of those items in the PDF.
  8. Click the Export button and choose one of these options from the drop-down menu:
    modern-owner-invoice-export-options (2).png
    • PDF
      Choose this option to download a single PDF of the owner payment application. A GREEN success banner appears to notify you that the file will be sent to you in an email. Check your email program's Inbox to download the PDF file. 
    • PDF with Attachments
      Choose this option to download a single PDF of the owner payment application to a ZIP or PDF file. With this option, you have these choices:
      • Export ZIP. Click this button to download the owner payment application to a ZIP file. You also have the option to download the Procore Cover Sheet and any available attachments: 
        • To download all attachments, place a tick in the All Attachments box. 
        • To download all uploaded attachments, place a tick next to the Uploaded Attachments box. 
        • To download only specific attachments, place a tick next to the desired attachments. 
      • Export PDF. Click this button to download the owner payment application as a single PDF file. Note: If you try to include one or more of the Uploaded Attachments, this button is greyed out because you cannot export attachments to a single PDF file. 
    • CSV
      Choose this option to download a CSV file. This option downloads the payment application's Bill of Quantities in a table format that includes all available columns.