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Enable Cost Breakdown for a Contract in Portfolio Financials

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 Note
This information is intended for accounts with Portfolio Financials product in Procore. Please reach out to your Procore point of contact for more information. 

Objective

To enable Cost Breakdown and set up a Bill of Quantities for a contract in Portfolio Financials.

Background

When Cost Breakdown is enabled for a contract, you can enter the bill of quantities that make up the contract. Each payment application associated with that particular contract can then be entered and tracked against the bill of quantities, allowing for deeper insight into current costs for the project.

Things to Consider

  • Required User Permissions:
    • 'Limited' access to the project or higher.
      Note: Users with 'Limited' permissions can only enable Cost Breakdown when editing an existing contract they have access to.
  • Additional Information:
    • If you want a particular contract to have a lump sum amount, you can leave the 'Cost Breakdown' option turned off for that contract. 

Steps

  1. Navigate to the relevant Contract Room by clicking the name of the cost item in the project's Cost Tracker. 
    OR
    Create a new contract. See Create a Contract Room in Portfolio Financials.
  2. The Contract Room automatically opens to the Contract tab.
  3. Click the vertical ellipsis icon-ellipsis-vertical.png icon and select Edit. 
  4. Click the toggle under Cost Breakdown to the ON icon-toggle-on-pfcp.png position.
    Note: This opens a 'Bill of Quantities' section where you can break down the costs for the contract. See the steps below for details on adding items to the Bill of Quantities:
To add items to the Bill of Quantities:
  1. Click Add Item to add a new line item to the Bill of Quantities.

    add-item-sov.png
     
  2. Fill in the following information for the new line item:
    Note: Changes save automatically after clicking out of a field.
    • Enter a label for the item in the 'Label' field.
    • Enter the cost of the item in the 'Cost' field. 
  3. Optional: 
    • To reorder cost items, click the grip icon-reorder-grip-pfcp.png icon next to an item and drag and drop it to a new position.
    • To delete a cost item, click the delete icon-delete-x2.png icon next to the relevant cost item.
  4. Click Save to save the contract with the updated Bill of Quantities.