How does Procore determine the PDF file names in my archive?
Answer
Each tool generates its PDF name differently before it undergoes the file name sanitisation and deduplication process:
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Drawings: {number}_{title}_Rev.{revision}.pdf
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Form: {name}_{createdAt: MM-dd-yyyy HH:mm}.pdf
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Specifications: {description}_Rev_{revision}.pdf
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Other tools (e.g., Meetings, Emails, Variations, Incidents): {entityName}.pdf
If multiple files have the same name, Procore's deduplication logic appends a number (1, 2, estimated cost to complete.) to prevent duplicates.