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Procore (en-GB)

What are the default statuses for Procore payment applications?

Answer

In Procore, there are two types of payment applications: a main contract payment application and a subcontractor payment application. Each type of payment application can be placed in a variety of different statuses. After a payment application is created, each status represents that a payment application is in a different state—from being in a draft state to being submitted for review, to being rejected or approved for payment. 

To learn more, see the information below:

Owner Payment Applications

The table below details the different statuses that you'll see when managing your owner payment applications. 

Status Description
Draft The payment application is currently in the 'Draft' state. 
Under Review The payment application has been submitted to the payment application administrator for review. 
REVISE & RESUBMIT The payment application has been rejected as submitted. The payment application contact must revise and re-submit the payment application to the payment application administrator. Costs are NOT reflected in the budget. 
APPROVED The payment application has been approved by the payment application administrator. 

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Subcontractor Payment Applications

The table below details the different statuses that you'll see when managing your subcontractor payment applications. 

Status Description
No Payment Application Contacts
SSOVs Not Approved
Not Invited
  • The payment application contact has NOT been sent an 'Invite to Bill' for the current billing period
Invited
  • The payment application contact has been sent an 'Invite to Bill' for the current billing period.
Draft
  • The payment application is currently in the 'Draft' state.
  • Costs are NOT reflected in the budget. 
Under Review
  • The payment application has been submitted to the payment application administrator for review.
  • Costs are NOT reflected in the budget.
  • Payment Application contacts cannot edit an payment application when it is in this status.
APPROVED
Approved as Noted
Pending Owner Approval
  • The payment application has been submitted to the project's owner for review.
  • Costs are NOT reflected in the budget. 
REVISE & RESUBMIT
  • The payment application has been rejected by the payment application administrator.
  • An payment application contact can edit the payment application when it is in this status.
  • Costs are NOT reflected in the project's budget. 

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