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What are the different RFQ statuses and how do they affect cost and variation amounts?

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Answer

Below is a list of available Request for Quote (RFQ) statuses. Some status changes occur automatically and some must be manually change by a user. Some status changes also automatically update the 'Action required by' person assigned to the RFQ. Some status changes also affect the 'Latest Cost' amount for a change event line item and the amount is automatically updates in the project's variations.

Automatic vs. Manual Status Changes

Automatic Status Changes

The followin status changes occur automatically. They can also be changed by user with 'Admin' level permissions on the Change Events tool: 

  • Out for Pricing
    This status occurs when the RFQ is issued. The Action required by is the RFQ recipient/assignee. RFQs in this status will not affect the Latest Cost.
  • Under Review
    This status occurs when the RFQ response is submitted with a cost and/or programme impact and has not yet been reviewed. The Action required by is the RFQ creator. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding variation. 
  • Closed
    This status occurs when the RFQ is submitted as "No Impact." There is no Action required by for this status. RFQs in this status will affect the Latest Cost and the value will be pulled into a corresponding variation.

Manual Status Changes

  • Pending Final Approval
    Select this status if you have reviewed the RFQ response. There is no 'Action required by' assignment for this status. RFQs in this status affects the Latest Cost and the value is automatically populated into any variations that are created. 
  • Revise & Resubmit
    Select this status if you need the subcontractor to revise the cost/programmeimpact. The Action required by is the RFQ recipient/assignee. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding variation. 
  • Withdrawn
    Select this status if you no longer need pricing from the subcontractor. There is no Action required by for this status. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding variation.

Available RFQ Statuses

The following table details each status. 

 
Out for Pricing

Automatically Updated
Under Review

Automatically Updated
Closed

Automatically Updated
Pending Final Approval

Manually Updated
Revise and Resubmit

Manually Updated
Withdrawn

Manually Updated
Action required by Assignee Creator None None Assignee None
Intent This status occurs when the RFQ is issued. The RFQ response is submitted with a cost and/or programme impact and has not yet been reviewed. The RFQ is submitted as "No Impact". You have reviewed the RFQ response. Need the subcontractor to revise the cost/programme impact. No longer need pricing from the subcontractor.
Affects Latest Cost     icon-mindtouch-table-check.png icon-mindtouch-table-check.png    
Value to Populate Commitment Cost/VAR Cost ROM Cost ROM RFQ Value RFQ Value Cost ROM Cost ROM
Value to Populate Main VAR Revenue ROM Revenue ROM Revenue ROM Revenue ROM Revenue ROM Revenue ROM
Attachments Carry to VARs     icon-mindtouch-table-check.png icon-mindtouch-table-check.png    
 Notes
  • If a change event line item Revenue ROM is set to “Automatically Follow Latest Cost”, then the RFQ status will also affect the Latest Cost that pulls into the Revenue ROM.
  • If a Main VAR is created for a change event line item, that value will override the RFQ value on Commitment Cost/VAR creation.
  • If Revenue ROM columns are hidden, Main VAR values continue to respect the change event scope and will default to $0 for in-scope or TBD change events.