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Procore

What fields are in an estimate and how are they calculated?

Background

After adding takeoffs for the project, you can view project estimates, set labour costs and profit margins and generate downloadable tender estimates. You can also manually enter information on an estimate without takeoffs. Each section on the Estimating page displays the appropriate elements of the project’s tendering estimates, such as material quantity and costs, labour and labour costs, inclusions and exclusions and an overall summary of the tender.

Answer

Data in an estimate typically flows left to right and then into the summary section.

There are two different ways that you can show labour in an estimate. 

  • Labour Rate - When using labour rates, you set the labour rate as the cost per hour/minute and then indicate how many minutes or hours are needed. You can also include a 'difficulty' multiplier that indicates how many people are needed to perform the work.
  • Unit Cost Pricing for Labour - When using unit cost pricing for labour, labour is set at a flat rate. It calculates labour as Quantity x Labour Cost.

Based on your settings, you will see different fields in the estimate.

 Tip

The default setting for how you show labour is configured in your tool's settings:

You can also update the settings for a specific project by clicking vertical ellipsis icon-ellipsis-vertical.png for the estimate and turning the "Use 'Unit Cost' pricing for labour" toggle icon-toggle-on.png ON or icon-toggle-off.png OFF.
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Labour Rate

Show/Hide Field Descriptions and Calculations 

Estimate Section

Column Name Column Type Override? Description
Budget Code Source Yes

A budget code combination of cost code, cost type, sub job and custom segments, that creates corresponding line items in your budget.

Default settings for an item or assembly are configured in your Cost Catalogue.

Quantity Source Yes

The quantity of the item as calculated in the takeoff.

The default quantity is equal to 2D takeoff quantity + 3D takeoff quantity.

Unit Cost (£) Source Yes

The cost of a single item.

Default cost settings for the item are configured in your Cost Catalogue.

Waste (%) Source  Yes

A percentage of material over the actual estimated quantity.

The default setting is set in the 'Summary' section of the estimate of the estimate, under 'Lost Time & Waste'.

Subtotal Item Cost (£) Calculated Yes*

The subtotal cost of an item's materials, equipment or other, as determined by the cost item type in the Cost Catalogue.

Subtotal item cost is equal to Quantity x (1+ Waste %) x Item Cost.

*Total cost can be overridden on Group level.

Margin/Markup (%) Source Yes

Your profit margin for the item cost, as a percent for the item.

Margin is based on the sales price. Markup is calculated based on the cost of the item.

The default setting for Material, Equipment, Subcontractor, Travel is set in the 'Summary' section of the estimate.

Sales Price (£) Calculated No

Sales price is equal to:

Total Cost x ( 1 + Markup)
OR
Total Cost / (1 - Margin).

Subtotal Item Sales (£) Calculated No Subtotal Item Sales is equal to Sales Price x Quantity.
Profit (£) Calculated No Profit is equal to Total Sales - Total Cost.
Unit Labour (mins, hrs) Source Yes

Labour time needed for a single item.

The default labour settings for an item or assembly are configured in your Cost Catalogue.

Labour Rate Source Yes

How much one (1) hour of labour costs.

The default rate is set in the 'Summary' section of the Estimate.

Difficulty Source Yes

The difficulty factor to account for job complexity.

The default difficulty is set in the 'Summary' section of the Estimate.

Total Labour (hrs) Calculated No

Total Labour is equal to Quantity x Labour (hrs) x Difficulty.

Total Labour Cost (£) Calculated No

Total Labour Cost is equal to Total Labour x Labour Rate.

Labour Margin/Markup (%) Source Yes

Your profit margin/markup for labour.

Margin is based on the sales price. Markup is calculated based on the cost of the labour.

The default is set in the 'Summary' section of the Estimate.

Total Labour Sales (£) Calculated No

Total Labour Sales is equal to:

 Total Labour Cost x ( 1 + Labour Markup)
OR
Total Labour Cost / (1 - Labour Margin)
.

Total Cost (£) Calculated No

Total Cost (£) is equal to:

Subtotal Item Cost Total Labour Cost (£)

Total Cost / sq ft Calculated No

Total Cost / sq ft is equal to:

Total Cost (£) + Project Square Feet (This number is entered in the project Admin tool - Project Information) 

Total Cost (%) Calculated No

Total Cost (%) is equal to:

A percentage of Total Cost (£) over the Total Sales (£).

Total Sales (£) Calculated No

Total Sales (£) is equal to:

Subtotal Item Sales (£) Total Labour Sales (£)

Notes Standard Yes Notes may be typed into this column for each item. Notes are NOT private and will be visible to other users with permissions to view the estimate.
Tax Source Yes

Turn on or off material tax for individual items. All other items are considered taxable.

Default settings for an item or assembly are configured in your Cost Catalogue.

Summary Section

Global Rates
Column Name Column Type Override? Description
Global Labour Cost Standard Yes

The default cost of labour per hour.

When set, this updates the 'Labour Rate' column for all rows in the estimate with the Labour item cost type.

Global Labour Sales Rate Calculated No This is equal to Global Labour Cost + Labour Margin/Markup that is set in the 'Summary' section.
Labour and Materials
 Note

The following are available for each Cost Item type (material, labour, equipment, subcontractor and travel), defined in your Cost Catalogue. See How do Cost Catalogue item types relate to cost types in Procore?
 

These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name Column Type Override? Description
Total Labour Calculated No Total Labour is equal to the sum of Labour Hours for all rows in the estimate with the Labour item cost type.
Difficulty Standard Yes

The difficulty facto to account for job complexity.

When set, this updates the 'Difficulty' for all rows in the estimate with the Labour item cost type.

Lost Time & Waste % Standard Yes

The default percentage per cost type, based on the item type from the Cost Catalogue.

When set, this updates the percentage Lost Time & Waste for all rows in the estimate with that cost type.

Total Cost (£) Calculated No

For Labour, this is equal to Quantity x Difficulty x Labour Rate, for all rows in the estimate with the labour item cost type.

For all other cost types, Total Cost is equal to the sum of Cost x Quantity for all rows in the estimate for that cost type.

Profit Markup/Margin % Standard Yes

The default markup/margin for the cost type. When set, this updates the percentage Markup/Margin for all rows in the estimate with that cost type.

Margin is based on the sales price. Markup is calculated based on the cost of the item.

Total Sales Calculated Yes Total Sales is equal to the sum of Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin) for all rows in the estimate for that cost type.
Total Profit $ Calculated No Total Profit is equal to Total Sales - Total Cost for each cost type.
Additional Adjustments
Column Name Column Type Override? Description
Overhead % Standard Yes

The overhead percent to apply to the Total Sales number.

Overhead Total $ Calculated No

Overhead is equal to Overhead % x Total Sales.

Discount % Standard Yes The discount to apply to Total Sales and Overhead, combined.
Discount $ Calculated No Discount is equal to (Total Sales + Overhead $) x -Discount %.
Total Adjustments Calculated Yes Total Adjustments is equal to Overhead $ + Discount $.
Taxes
 Note

The following are available for each Cost Item type (material, labour, equipment, subcontractor and travel), defined in your Cost Catalogue. See How do Cost Catalogue item types relate to cost types in Procore?
 

These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name Column Type Override? Description
Labour Tax % Standard Yes The percent at which to apply tax to labour.
Labour Tax $ Calculated No Labour Tax is equal to (Total Labour Sales + Overhead) x Labour Tax %.
Material Tax % Standard Yes The percent at which you want to apply tax to materials.
Material Tax $ Calculated No Material Tax is equal to Total Material Sales x Materials Tax %.
[Other Taxes]    

Based on what other cost types you have, you will see additional taxes. 

Other taxes is equal to Total [type] Sales x [type] Tax.

Total Taxes Calculated No Total Taxes is equal to Labour Tax + Material Tax + [Other Tax].
Others
Column Name Column Type Override? Description
Bonding Standard Yes

How much insurance percentage you pay based on Total Sales, Adjustments and Taxes.

Bonding is equal to (Total Sales + Total Adjustments + Taxes) x Bonding %.

[Custom Adjustments] Standard Yes

Additional adjustments added.

The amount is equal to

(Total Sales + Total Adjustments+ Taxes) x [Custom Adjustment %].

Total Other Calculated No Total Others is equal to the sum of all adjustment amounts in this section.
Total
Column Name Column Type Override? Description
Total Calculated No The Total Sales Price + Total Adjustments + Total Taxes + Total Other.

Unit Cost Pricing for Labour

Show/Hide Field Descriptions and Calculations 

Estimate Section

Column Name Column Type Override? Description
Budget Code Source Yes

A budget code combination of cost code, cost type, sub job and custom segments, that creates corresponding line items in your budget.

Default settings for an item or assembly are configured in your Cost Catalogue.

Quantity Source Yes

The quantity of the item as calculated in the takeoff.

The default quantity is equal to 2D takeoff quantity + 3D takeoff quantity.

Unit Cost (£) Source Yes

The cost of a single item.

Default cost settings for the item are configured in your Cost Catalogue.

Waste (%) Source  Yes

A percentage of material over the actual estimated quantity.

The default setting is set in the Summary Section for Lost Time & Waste.

Subtotal Item Cost (£) Calculated Yes*

The subtotal cost of an item's materials, equipment or other, as determined by the cost item type in the Cost Catalogue.

Subtotal Item cost is equal to Quantity x (1+ Waste %) x Item Cost.

*Total cost can be overridden on Group level.

Margin/Markup (%) Source Yes

Your profit margin for the item cost, as a percent for the item.

The default setting for Material, Equipment, Subcontractor, Travel Margin/Markup is set as the Markup/Margin % in the Summary Section.

Margin is based on the sales price.

Markup is calculated based on the cost of the item.

Sales Price (£) Calculated No

Sales price is equal to:

Total Cost x ( 1 + Markup)
OR
Total Cost / (1 - Margin).

Subtotal Item Sales (£) Calculated No Subtotal Item Sales is equal to Sales Price x Quantity.
Profit (£) Calculated No Profit is equal to Total Sales - Total Cost.
Unit Labour Cost (£) Source Yes

The cost of labour per hour.

Default settings for an item or assembly are configured in your Cost Catalogue.

Total Labour (£) Calculated Yes*

Total Labour is equal to Quantity x Labour Cost.

*This can be overridden at the Group level.

Labour Margin/Markup (%) Source Yes

Your profit margin/markup for labour.

Margin is based on the sales price. Markup is calculated based on the cost of the labour.

The default is set in the 'Summary' section of the Estimate.

Total Labour Sales (£) Calculated No

Total Labour Sales is equal to 

Total Labour $  x ( 1 + Labour Markup)
OR
Total Labor $ / (1 - Labour Margin)
.

Total Cost (£) Calculated No

Total Cost (£) is equal to:

Subtotal Item Cost Total Labour (£)

Total Cost / sq ft Calculated No

Total Cost / sq ft is equal to:

Total Cost (£) + Project Square Feet (This number is entered in the project Admin tool - Project Information) 

Total Cost (%) Calculated No

Total Cost (%) is equal to:

A percentage of Total Cost (£) over the Total Sales (£).

Total Sales (£) Calculated No

Total Sales (£) is equal to:

Subtotal Item Sales (£) Total Labour Sales (£)

Notes Standard Yes Notes may be typed into this column for each item. Notes are NOT private and will be visible to other users with permissions to view the estimate.
Tax Source Yes

Turn on or off material tax for individual items. All other items are considered taxable.

Default settings for an item or assembly are configured in your Cost Catalogue.

Summary Section

Labour and Materials

The following are available for each Cost Item type (material, labour, equipment, subcontractor and travel), defined in your Cost Catalogue. See How do Cost Catalogue item types relate to cost types in Procore?
Note: These do NOT currently reflect cost types incorporated into budget codes or your work breakdown structure.

Column Name Column Type Override? Description
Lost Time & Waste % Standard Yes

The default percentage per cost type, based on the item type from the Cost Catalogue.

When set, this updates the percentage Lost Time & Waste for all rows in the estimate with that cost type.

Total Cost (£) Calculated No Total Cost is equal to the sum of Cost x Quantity for all rows in the estimate for that cost type.
Profit Markup/Margin % Standard Yes

The default markup/margin for the cost type. When set, this updates the percentage Markup/Margin for all rows in the estimate with that cost type.

Margin is based on the sales price. Markup is calculated based on the cost of the item.

Total Sales Calculated Yes Total Sales is equal to the sum of Total Cost x ( 1 + Markup) OR Total Cost / (1 - Margin) for all rows in the estimate for that cost type.
Total Profit $ Calculated No Total Profit is equal to Total Sales - Total Cost for each cost type.
Additional Adjustments
Column Name Column Type Override? Description
Overhead % Standard Yes

The overhead percent to apply to the Total Sales number.

Overhead Total $ Calculated No

Overhead is equal to Overhead % x Total Sales.

Discount % Standard Yes The discount to apply to Total Sales and Overhead, combined.
Discount $ Calculated No Discount is equal to (Total Sales + Overhead $) x -Discount %.
Total Adjustments Calculated Yes Total Adjustments is equal to Overhead $ + Discount $.
Taxes
Column Name Column Type Override? Description
Labour Tax % Standard Yes The percent at which to apply tax to labour.
Labour Tax $ Calculated No Labour Tax is equal to (Total Labour Sales + Overhead) x Labour Tax %.
Material Tax % Standard Yes The percent at which you want to apply tax to materials.
Material Tax $ Calculated No Material Tax is equal to Total Material Sales x Materials Tax %.
[Other Taxes]    

Based on what other cost types you have, you will see additional taxes. 

Other taxes is equal to Total [type] Sales x [type] Tax.

Total Taxes Calculated No Total Taxes is equal to Labour Tax + Material Tax + [Other Tax].
Others
Column Name Column Type Override? Description
Bonding Standard Yes

How much insurance percentage you pay based on Total Sales, Adjustments and Taxes.

Bonding is equal to (Total Sales + Adjustments + Taxes) x Bonding %.

[Custom Adjustments] Standard Yes

Additional adjustments added.

The amount is equal to
(Total Sales + Total Adjustments + Taxes) x [Custom Adjustment %].

Total Others Calculated No Total Others is equal to the sum of all adjustment amounts in this section.
Total
Column Name Column Type Override? Description
Total Calculated No The Total Sales Price + Total Adjustments + Total Taxes + Total Other.

See Also