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Create a Project Level Inspection Template

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Objective

To create an inspection template at the Project level for use in a project's Inspections tool.

Background

Creating inspection templates at the Project level allows you to easily use the same or similar templates in your project without having to remake them each time. Templates created at the Project level will not sync to the Company level. If you want to use a template on more than one project, create the template at the Company level. You can also modify an existing Company level template to fit your project's unique needs.

Things to Consider

Prerequisites

Steps

  1. Navigate to the Project level Inspections tool.
  2. Click the Configure Settings icons-settings-gear.png icon.
  3. Click the Templates tab.
  4. Click + Create.
  5. Under General Information, enter the following:
    • Name: Title your inspection. This will show up on your inspections log page and will help you differentiate between your inspections within your project. This is a required field.
    • Type: Choose from the list of inspection types added to the company (for example, Safety).
      Note: If you have not added inspection types to your project, see Configure Advanced Settings: Company Level Inspections. You will need to have 'Admin' level permissions on the Company level Inspections tool.
    • Trade: Give your inspection a trade (for example, electrical, plumbing).
      Note: Your company's trade list can be managed at your Company level Admin tool under Trade Configuration.
    • Description: Include any relevant details about the inspection.
    • Attachments. Attach any relevant files to the templates by clicking Attach Files. 
      Note: If you try to create an inspection template without a name or with a name that already exists, there will be an error message that details the reason. You can create an inspection with the same name as one in the Recycle Bin, but once you name it, you cannot restore a template in the Recycle Bin without first editing an inspection template to change the name.
  6. Under Inspection Items, add sections and items to your inspection as follows:
    • + Add section: Click this button to add a section to your inspection template. 
    • + Add item: Click this button to add an item within the current section.
    • + Quick Add: See What is Inspection Template Item Quick Add?
      Note: You can reorder individual items within a section of your template by dragging your item with the reorder icon-reorder-grip.png icon. To reorder an entire section, click the toggle on icon-toggle-on-android.png icon next to Reorder Sections and drag the sections of your choice. Turn off Reorder Sections to continue creating your template. 
    • + Add References: Click this button to attach files from your computer or the Photos, Drawings, Forms and Documents tools.
  7. Select a response type for individual items from the Response Type menu.
    OR
    To select the same response type for multiple items, mark the tickboxes next to the individual items or the section header, then click the Edit Response Type button.
  8. To turn on inspection item requirements, tab or scroll over to the Require Observations On or Require Photos On columns.
    Note: If the requirement is not provided by the user, the inspection response will not be saved.  
  9. Click Select a Response.
    • Status: You can select either a 'Conforming' or 'Deficient' status or you can select both.
    • Responses: You can select either 'Pass', 'Fail' or 'N/A' responses or you can select a combination of the three. You can also select 'Not Required'.   
    • Click 'X'  to remove any of your response types. 
  10. Click Create.