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Configure Advanced Settings: Specifications


To configure the advanced settings of the project's Specifications tool.


If you're a Project Administrator, you may find it useful to customise the functionality of the Specifications tool by modifying its advanced configuration settings. For example, you can edit and delete division numbers and descriptions, as well as control each user's permission level on the Specifications tool.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the Specifications tool.
  • Additional Information:
    • Configuration settings for this tool are project-specific. Setting changes are not applied to other projects in a company's Procore account.



Video content may not accurately reflect the current state of the system and/or it may be out of date.


  1. Navigate to the project's Specifications tool.
  2. Cick the Configure settings icons-settings-gear.png icon.
  3. On the Specifications Settings page, configure the following settings:

    • Revision # Ordering Scheme: Choose the option button that corresponds to the desired numbering or lettering scheme. This scheme defines the order for listing revisions in the Specifications log. You have these options:
      • Letters first, then numbers (Default). List revisions in order; first by letter and then by number (e.g., a, b, c, 1, 2, 3) where 'a' is the oldest revision and '3' is the current revision.
      • Numbers first, then letters. Lists revisions in order; first by number and then by letter (e.g., 1, 2, 3, a, b, c) where '1' is the oldest revision and 'c' is the current revision.
        (Important: If your revision ordering system uses a numbers-only or letters-only scheme, the setting you select here will have no affect on the project.)
    • Specifications Subscribers: Add subscribers to the tool's distribution list. Procore will send an email notification to these users whenever a new revision or set is uploaded or added to the Specifications tool. (see Manually Create Spec Sections).
      Note: For a person to appear in this list, the person must first be added as a contact in the Project level Directory tool and must also be granted 'Read Only' permissions to the Specifications tool.
  4. Under Divisions, edit or delete divisions as follows:

    configure advanced settings specifications 2.png

    Note: When a blue caret appears in the upper right corner of a cell in the Procore web application, it indicates that you can edit the value.   
    • To edit a division name or number, click the desired cell under the Number or Description column and then modify the division name or number. To save your changes, click anywhere outside the cell.
    • To delete a single division, click the corresponding red X on the far right.
      Note: A Division cannot be deleted if it has one (1) or more spec section(s) under it. When a division cannot be deleted, a gray X appears. When a division can be deleted, a red X button appears.  
      Note: To learn how to delete more than one section at a time, see Delete Multiple Spec Sections.
  5. Under Sets, edit and delete sets as follows:

    • To edit a set, click the desired cell under the Name or Set Date column Change the set name or set date as needed. Click outside of the field to automatically save your changes.
    • To delete a set, click the corresponding red X on the far right. 
      Note: A set cannot be deleted if it is associated with one (1) or more spec sections. When a set cannot be deleted, a gray X appears. When a set can be deleted, a red X appears. 

Permissions Table

  1. In the right pane, click Permissions Table.
    This reveals the User Permissions for Specifications table.
    Note: By default, user permissions are inherited from permission template assigned to the user during account creation. See Manage Project Permissions Templates. You can grant or revoke user access to the tool by continuing with the next step.
  2. Grant or revoke user access permissions as follows:
    • To grant a user access permission to a tool, place a green tick green-check.png in the Read Only, Standard or Admin column. The system automatically places a red tick red-x.png in the remaining columns. 
    • To revoke a user's access permission to the tool, place a green tick green-check.png in the None column. The system automatically places a red tick red-x.png in the remaining columns. 
      Note: If an options are greyed out, that users permissions cannot be changed at the Project level. For a complete list of tasks associated with each permission level, see the Permissions Matrix.