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Add or Manage Bill of Quantities for a Budget in Portfolio Financials

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 Note
This information is intended for accounts with the Portfolio Financials and Capital Planning products in Procore. Please reach out to your Procore point of contact for more information. 

Objective

To add or manage Bill of Quantities for a Budget in a Portfolio Financials project.

Background

The Budget tab within the Cost Tracker allows you to build project budgets with variances and anticipated costs. There are two different budgeting methods that you can use in Portfolio Financials: a broken down budget, which will allow you to assign budgets to individual cost items through the Cost Tracker and an overall (lump sum) budget, where you have one amount for the entire project. 

Things to Consider

  • Required User Permissions:
    • 'Full Access' to the project or higher.
  • Additional Information:
    • Bill of Quantities and cost items that have been budgeted cannot be deleted.

Steps

Click to view steps for the following actions:

To add Bill of Quantities:

Step 1: Add Bill of Quantities to the Cost Tracker

  1. Navigate to the Cost Tracker on the Project Page. 
  2. Click the drop-down arrow to the left of any cost item.
  3. Click Add BOQ to [Cost Item Name].
  4. Enter the Bill of Quantities that you want to budget for.
  5. Click Add BOQ.

Step 2: Add the Budget and Enter Values

  1. On the Cost Tracker, click Add Budget.
  2. Select I want to break down my budget and click Create Budget.
  3. Enter a Name and Description (optional) for the budget.
  4. Click Continue.
  5. On the Budget tab, click the drop-down arrow next to the cost item that contains the programme items you want to budget for. Enter your bill of quantities budgets as you would a normal cost item.
  6. Click Publish.

To rename Bill of Quantities:

  1. Click the vertical ellipsis icon-ellipsis-vertical.png icon next to any BOQ item.
  2. Select Rename.
  3. Enter the revised name for the BOQ item. 
  4. Press ENTER or RETURN on your keyboard to save the changes.

To delete Bill of Quantities:

Note: Bill of Quantities and cost items that have already been budgeted cannot be deleted.

  1. Click the vertical ellipsis icon-ellipsis-vertical.png icon next to any BOQ item.
  2. Select Delete.
  3. Click Delete to confirm that you want to delete the BOQ.