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Add or Manage Holds in Portfolio Financials

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 Note
This information is intended for accounts with Portfolio Financials product in Procore. Please reach out to your Procore point of contact for more information. 

Objective

To add or manage holds for cost items in the Cost Tracker of a Portfolio Financials project.

Background

The Cost Tracker section in Portfolio Financials is used to track committed and forecasted costs against your budget over the course of a project. Holds are used to track any potential or anticipated project costs that you want to "hold" money for, but have not yet submitted as a formal cost.

Things to Consider

  • Required User Permissions:
    • 'Full Access' to the project or higher. 
  • Additional Information:
    • Any holds entered are calculated as part of the Total Forecast for the project. 

Steps

To add a hold:
  1. Navigate to the Cost Tracker section of the Project Page. 
  2. Locate the cost item you want to add a hold to.
  3. Hover over the Holds column for the cost item and click the plus icon-grey-plus-pfcp.png icon.
  4. On the Holds window, click Add Hold.
  5. Enter information in the following fields as necessary:
    • Title: The title of the hold.
    • Amount: The amount of the hold.
    • Optional: Description: Add comments to explain the reason for the hold. 
  6. Click Add.
  7. Optional: You can edit or delete the hold by clicking the vertical ellipsis icon-ellipsis-vertical.png icon and selecting the relevant action. 
To edit a hold:
  1. Navigate to the Cost Tracker section of the Project Page. 
  2. Locate the cost item with the hold you want to edit.
  3. Hover over the Holds column for the cost item and click the pencil icon-rename.png icon.
  4. Click the vertical ellipsis icon-ellipsis-vertical.png icon and select Edit.
  5. Edit the Title, Amount and Description fields as necessary.
  6. Click Save. 
To delete a hold:

Note: Deleting a hold will remove the hold from the cost item and deduct the amount from Total Holds.

  1. Navigate to the Cost Tracker section of the Project Page. 
  2. Locate the cost item with the hold you want to delete.
  3. Hover over the Holds column for the cost item and click the pencil icon-rename.png icon.
  4. Click the vertical ellipsis icon-ellipsis-vertical.png icon and select Delete.
  5. Click Delete Hold to confirm the deletion.