Skip to main content
Procore (en-GB)

Submit a Tender for a Portfolio Financials Project

 Note
This article is for Vendors who are submitting a bid through a Bid Room in Procore's Portfolio Financials application. If you were invited to bid in Procore's Project Management application, see Submit a Bid.

Objective

To complete the Tender form, provide additional details, and submit a proposal in a Tender Room of a Portfolio Financials project.

Background

If you have been invited to Tender through Procore's Portfolio Financials application, you will submit your Tender through the Tender Room. The Tender Room is a shared portal for those involved in the Tendering process where all documentation, communication, and Tender submissions is stored and accessible through Procore. 

Things to Consider

  • Required User Permissions:
    • 'Vendor' access to the relevant Bid Room. 
  • Additional Information:
    • You can start or go back to your bid at any time by clicking Bid Form or Prepare Your Bid.
    • You can also click Save and Exit to save your progress at any point, or Review and Submit to confirm the submission and submit to the project team.

Steps

You should have received an email (similar to the image below), inviting you to bid on a project using Procore.

Tender-email-pfcp.png

Note: If your invitation email for Procore looks considerably different, you may have been invited to bid in Procore's Project Management application. See Submit a Bid. Otherwise, follow the steps below:

  1. From the email, click Go to Bid Room.
  2. If you have an account with Procore, log in with the email and password used for your login.
    OR
    If you have never logged in to Procore, you will be prompted to set a password. 
  3. On the Project Info page, click Prepare Your Bid

    prepare-your-Tender.png

    Note: If you do not want to submit a bid, you can decline the invitation. See Decline an Invitation to Bid in a Bid Room.
To complete the Bid Form:
  • As you enter the lump sum amount for each line item that is listed, you will notice that the total Tender amount and progress percentage bar updates in real time.

    percentage-bar.png
     
  • All numerical entries are read and displayed as lump sum amounts (i.e., not percentages, or total counts).
  • If you want to provide clarification on a particular line item, you can include it as a comment on that line item by clicking on the speech bubble icon next to the field where you entered your price.

    add-comment.png
     
  • If you have supporting documents you want to submit along with the pricing in the Tender form, you can attach them at the bottom of the Tender form page in the 'Documents and Attachments' section.
To add adjustments:

The Tender form itself is likely to vary from project to project, so the sections and items below may not necessarily appear on each one. Most Tender forms will include an 'Adjustments' section.

  • If you feel that there is a part of the project scope that is not covered by the items in the Tender form, you can include it in 'Additions' section (if available).
    Note: Items added to Additions will be factored into your total Tender amount.

    adjustments.png
  • The project manager might request that you provide pricing for specific Alternates, Unit Prices, or Hourly Rates. Any information entered in these sections will NOT be included in your total Tender amount.
To confirm bidding requirements:

If there are items listed in the 'Tendering Requirements' section, you must confirm those items for the project team by marking the checkboxes next to them.

Tendering-requirements.png

To save and submit your bid:
  • If you would like to save a copy of the Tender submission for your records, you can export a PDF copy before and after submission by clicking the PDF button.

    export-pdf.png
     
  • If you need to make a revision, or were requested to do so by the project team:
    1. Click Revise Tender to place your submission back into Draft mode.
    2. Make any necessary edits.
    3. Click Review and Submit to send the revision back to the project team.

      review-and-submit.png