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Submit a Variation for a Portfolio Financials Project

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 Note
This article is for Vendors submitting a variation through a Contract Room in Procore's Portfolio Financials application. 

Objective

To submit a variation in the Contract Room of Portfolio Financials.

Background

After you have been awarded a contract within Procore's Portfolio Financials application, you will be able to add variations as necessary through the Contract Room.

Things to Consider

  • Required User Permissions:
    • 'Vendor' access to the relevant Contract Room. 
  • Additional Information:
    • If the 'Cost Breakdown' setting is available for the project, you can choose to break down costs for your variation. See Submit a Broken Down Variation in the Steps section below. 
      Note: The 'Cost Breakdown' setting is only available if it is enabled for the Owner Team's account in Procore.

Steps

  1. After logging in to Portfolio Finanicals, click the name of the project you want to add a variation for.
    Note: This brings you to the Contract Room for the project.
  2. Click the Variations tab.

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  3. Click + Add Variation.

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  4. Fill in the following fields as necessary:
    • Number: The variation is automatically assigned a number. 
    • Title: Enter a title for the variation. 
    • Amount: Enter the amount of the variation.
    • Date: Enter the date you are submitting the variation. 
    • Cost Breakdown: If this setting is available for the project, you can click the toggle ON icon-toggle-on-pfcp.png to submit a variation with the costs broken down. See Submit a Broken Down Variation below. 
    • Description: Enter a description for the variation. 

      change-order.png
       
  5. Optional: Click Add Document to upload any necessary documentation to the Documents section.
  6. Click Submit.
    Note: The Contract Room Team will be notified of your submission by email. After they review the variation, you will be notified if it was approved or rejected.
Optional: Submit a Broken Down Variation
 Important
The 'Cost Breakdown' setting is only available if it is enabled for the Owner Team's account in Procore. Reach out to your contact if you have any questions. 
  1. Enter all relevant information into the 'VAR Overview' section, including a VAR number, title, date and description.
  2. Click the Cost Breakdown toggle to the ON icon-toggle-on-pfcp.png position.
    Note: After this setting is enabled, you will no longer be able to enter a lump sum amount for the variation.
  3. In the 'VAR Details' section, enter monetary amounts against each of the contract's programme items.
  4. Optional: Click Add Document to upload any necessary documentation to the Documents section.
  5. Click Submit.
    Note: To review the broken down costs of a submitted variation, scroll to the Cost Details section. 

Demo

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