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How can I determine the order in which variations were approved?

Background

If you need to delete a variation after it is placed in the 'Approved' status, you must remove the 'Approved' status from all 'Approved' variations that have been approved since that particular variation. To do this, find the most recently approved variation. Then, update each variation's status to 'Draft' working backward until you locate the variation that you want to edit.

Example

If you approved variations in this order: 001, 002, 003

You must remove the 'Approved' status from variations in reverse order: 003, 002, 001. 

Steps

  1. Navigate to the Client Contracts, Commitments, Funding or Main Contracts tool.
  2. Locate the item to work with and click its Number link to open it. 
  3. In the item, click the Variations tab.
  4. Locate the variations in the 'Approved' status. 
  5. Open each variation. 
     Tip
    Want to view all the 'Approved' variations in separate browser tabs?  This lets you compare the variations tab-by-tab. To do this, right-click the View button and choose Open Link in New Tab
    view-open-link-in-new-tab.png
  6. Locate the last approved variation by looking at the labels next to the 'Status' field and finding the one labelled 'Approved' in ORANGE.
     

    The last approved change appears in ORANGE text

    approved2015-03-24_10-44-20.png

    Other approved variations appear in BLACK text

    status2015-03-24_10-51-24.png


     
  7. Change the status of the last approved variation by clicking the ORANGE 'Approved' label and choosing any other status. 

    changestatus2015-03-24_10-44-54.png
     
  8. Refresh the open browser tabs. Then, repeat the steps above to locate the last approved variation. 
  9. Repeat the steps above until you reach the variation that you want to edit or delete. 

 

If you would like to learn more about Procore's variation software and how it can help your business, please visit our construction variation product page icon-external-link.png.