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Procore (en-GB)

How do I set the accounting method for a commitment or main contract?

Answer

In Procore, the accounting method on a commitment or main contract can be set to one of the following:

  • Amount Based
    Choose this method to enter a lump sum amount for a line item on a Programme of Values (BOQ). With this method, users enter a lump sum amount for each line item. 
  • Unit/Quantity Based
    Choose this method when ordering materials in quantity. With this method, users enter a quantity and unit price for the line item on your BOQ and Procore automatically calculates the total for the line item for you.

Where do I configure the accounting method?

Users with 'Admin' permission on the Commitments or Main Contracts tool can complete these steps:

  1. Navigate to the Commitments or Main Contracts tool.
  2. Locate the commitment or main contract to work with. 
  3. Click Edit.
  4. Click the Advanced Settings tab.
  5. Click Edit.
  6. Under Programme of Values, select Amount Based or Unit/Quantity Based.

Things to Consider

  • If a commitment or main contract variation needs to use a Unit/Quantity Based accounting method, the commitment's or main contract's accounting method must be Unit/Quantity Based. It is not possible to have an Amount Based commitment or main contract with Unit/Quantity Based commitment variations or main contract variations.
  • If a commitment or main contract is using Unit/Quantity Based accounting method, individual line items in the original BOQ or a variation BOQ can utilise the Subtotal Override option to use an Amount Based accounting method.
  • Line items that are Unit/Quantity Based with the default calculated method will be billed for in terms of quantity in subcontractor payment applications or owner payment applications.
  • Line items that are Unit/Quantity Based with the subtotal override method will be billed for in terms of monetary value/amount in subcontractor payment applications or main contract payment applications.
  • If a commitment or main contract is using a Unit/Quantity Based accounting method, the Materials Presently Stored column will not be available in subcontractor payment applications or owner payment applications.
  • If a commitment is using a Unit/Quantity Based accounting method, the Subcontractor Bill of Quantities (SBOQ) is NOT available. 
  • The BOQ line items on variations use the Unit/Quantity Based accounting method. However, the settings for payment applications and the settings for exporting variations to PDF are determined by the settings in the parent contract. For example, a main contract set to Amount Based will NOT display unit fields/columns in the PDF export file for a variation and the payment applications will also be Amount Based.

See Also