Edit the Advanced Settings Tab on a Commitment

Objective

To configure the settings in the Advanced Settings tab on an individual commitment contract. 

Background

When working with an individual commitment contract, a user with 'Admin' permission on the project's Commitments tool has the ability to use some advanced settings that apply only to that commitment. For best results, it is recommended that you configure the advanced settings before you add line items and before you create your downstream commitment payment applications. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Commitments tool.
• Additional Information:
  •  For best results, configure the advanced settings before you add line items to the BOQ and before you create payment applications against the commitment contract. 
  • Additional settings can be configured by an administrator. See Configure Advanced Settings: Commitments. 

Prerequisites

• Create a Commitment

Steps

1. Navigate to the project's Commitments tool.
2. Under the Contracts tab, locate the purchase order or subcontract. Then click View.
3. Click Advanced Settings. 
4. Click Edit. 
5. Under Edit Advanced Settings, turn features ON and OFF as follows:
   • Comments
     • Enable Comments. Place a tick in this box to provide users with 'Admin' level permissions on the project's Commitments tool with the ability to add comments.
   • Financial Markup
     • Enable Financial Markups. Place a tick in this box to provide users with the ability to add financial markup to variations. To learn more, see Add Financial Markup to Commitment Variations.
   • Payment
     • Enable Payments: Place a tick in this box to enable the 'Payments Issued' tab on the commitment contract. This gives you the ability to add new payments to the commitment. To learn more, see Add a New Payment to the Payments Issued Tab of a Commitment.
   • Payment Application
     • Enable Completed Work Retention. Mark this tickbox to enable a data entry field that gives users the ability to specify completed work retention on the commitment contract. Remove the mark from this tickbox to change the 'Default Retention Percent' setting on the commitment to zero (0) percent.

        Important

       For best results, it is recommended that you decide whether you want to turn the 'Enable Completed Work Retention' setting ON or OFF before you begin creating subcontractor payment applications for the commitment contract.
     • Level of Detail to Display Variations. Choose one of the following settings to define the level of detail that displays for variations when users view or print the detail page for a payment application. Options include:
       • Commitment Variation (CV). This option includes CV information on the detail page. 
       • Line Items in Each Variation. This option includes the line items for the CVs. 
     • Enable Payment applications. Mark this tickbox to enable the Payment applications tab on the commitment. The controls in this tab provide users with 'Admin' permission on the Commitments tool with the ability to invite subcontractors to create payment applications for the commitment. See Send an 'Invite to Bill' to a Payment Application Contact.
     • Show Cost Code on PDF. Mark this tickbox to show the cost code on the payment application PDF by default. See Configure Settings: Commitments.
   • Bill of Quantities
     • Accounting Method. Choose the accounting method that you want Procore to use on the commitment. Your choices are Amount Based or Unit/Quantity Based. 

        Important

       It is important to verify that the accounting method that you want to use is set when you first create a commitment and before you add line items to the Bill of Quantities (BOQ). You cannot change the accounting method after creating a line item. To learn about the things to consider, see How do I set the accounting method for a contract or funding?
   • Contractor or Subcontractor BOQ

      Note

     The name of this option changes, depending upon which Point-of-View dictionary is configured on your project. See What tool names and terms are different in Procore for main contractors, owners and speciality contractors?
     • Enable Subcontractor BOQ. Place a tick in this box to enable a Subcontractor Bill of Quantities (SBOQ) on the commitment contract. 
       OR
     • Enable Contractor BOQ. Place a tick in this box to enable a Contractor Bill of Quantities (CBOQ) on the commitment contract. 
   • Sliding Scale Retention
     • Enable Sliding Scale Retention. Place a tick in this box to enable the sliding scale retention feature. This option is available to Procore users in Australia by default. For users in other countries, this feature can only be enabled by Procore. To learn more,  see Enable Sliding Scale Retention Rules on a Commitment's Payment applications and What is sliding scale retention?
6. Click Save.

See Also 

• Configure Settings: Commitments
• How do I set the accounting method for a contract or funding?
• Add Financial Markup to Commitment Variations