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How do I submit variations and payment applications in Portfolio Financials?

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 Note
This information is intended for accounts with the Portfolio Financials product in Procore. 

Answer

If you are a vendor who was awarded a job and have been invited to submit variations and payment applications through Procore's Portfolio Financials product, you will submit them through the Contract Room for the relevant project. You will be able to use Procore to track project costs in one place.

Steps

  1. From the invitation email from Procore, click Go To Contract Room to log into Portfolio Financials.
    contract-invitation-email.png
    If you have not set up your login credentials yet, you will be directed to do so first.
    Tip! We recommend bookmarking the login page for easy access. 
  2. After logging in, your dashboard will show all awarded projects and all projects you are actively tendering on.
    awarded-projects.png
  3. Click the name of the project to go to the Contract Room where you can submit payment applications and variations.
  4. Click the Payment Applications or Variations tab, depending on the type of item you are submitting. 
  5. Click Add Payment application or Add Variation. See Submit a Payment Application in the Contract Room of Portfolio Financials or Submit a Variation in the Contract Room of Portfolio Financials for more detailed steps.
  6. After entering the necessary information, click Submit to send the payment application or variation for approval.
  7. The project team will receive an email notification for each submission. You will also be notified if there are any changes to the status of your payment application or variation.