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Create Automatic Billing Periods

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 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Speciality Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for main contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      Main Contractors

      English (United States) - Default

      Owners

      English (Owner Terminology V2)

      Speciality Contractors

      English (Speciality Contractor Terminology)
      Payment Applications Payment Applications Progress Billings
      Owner Funding Owner
      Owner/Client Owner/Client MC/Client
      Main Contract Variation Funding Variation Client Contract Variation
      Main Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Bill of Quantities (SBOQ) Contractor Bill of Quantities (CBOQ) Subcontractor Bill of Quantities (SBOQ)

Objective

To create automatic billing periods for a project's subcontractor payment applications. 

Background

A Billing Period defines the billing cycle used by a project's team and payment application contacts on Procore's payment applications and progress billings. In addition to defining the frequency of the billing cycle (for example, monthly or weekly), a billing period also defines the billing cycle's start/end date and the due date for the payment application or progress billing. 

Examples

Common billing periods include:

  • Monthly
    Examples of common monthly billing periods are below:
    • Starts on the 1st day of a month and ends on the 30th of the same month.
    • Starts on the 15th of one month and ends on the 14th of the following month. 
  • Weekly 
    Examples of common weekly billing periods are below:
    • Starts on Sunday of this week and ends on Saturday of this week.

Things to Consider

  • Required User Permissions
    Additional Information: 
    • When you create a new billing period Procore automatically sets:
      • The new billing period's status to Open.
      • The previous billing period's status to Closed.
      • There can only be one (1) billing period in the Open status at any given time.
    • You can only create billing periods in the Project level Payment applications tool.
      • You cannot create or manage billing periods at the Company level.
    • These Payment application Management features rely on billing periods:

Steps

  1. Navigate to the project's Payment applications tool. 
  2. Optional: Click the Billing Periods tab.
  3. Click the Create Billing Period button.
    start-new-billing-period.png
  4. In the 'Set Up Billing Period' dialogue box, click Automatic.
  5. Under 'Automatic', configure the billing period's settings as follows:
    set-up-automatic-billing-period.png
    • Frequency
      • Monthly. Select this option then choose the date you want the billing period to start. 
      • Weekly. Select this option then choose the date you want the billing period to start. 
      • Never. Select this option to never create an automatic billing period.
         Tip
        When would I choose the 'Never' option? If you have previously configured Procore to automatically create new billing periods, you can cancel that process at a later time by clicking Create Billing Period and selecting the 'Never' option in the Automatic tab as described above. This overrides the tool's previous billing period creation settings and stops Procore from creating new ones. 
    • Start Date. Select the date of each month you want the billing period to start. 
       Note
      • To create automatic billing periods that occur after your selected 'Start Date', you must manually create the first billing period on your project with the Payment applications tool. See Create Manual Billing Periods.
      • Keep in mind that Procore creates automatic billing periods for future periods on the future period's start date. For example, if you want to automatically create billing periods that start on the first of the month, Procore automatically creates the new billing period on the first of each month. 
    • End Date. Select the date of each month you want the billing period to end.
    • Due Date. Select the date of each month you want the payment application to be due. 
  6. Click Save.