Create Automatic Billing Periods in the Payment Applications Tool
Objective
To create automatic billing periods for subcontractor invoices.
Background
Things to Consider
- Required User Permissions:
- 'Admin' on the project's Commitments tool.
OR - Users with 'Standard' permissions on the Commitments tool can only create payment applications for the most recent billing period.
- 'Admin' on the project's Commitments tool.
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Additional Information:
- Only one (1) billing period is permitted to be open and active at a time.
- Payment Application Contacts are allowed to submit one (1) payment application per billing period.
- After creating automatic billing period, keep in mind that you need to invite your payment application contact(s) to submit a payment application. See Send Subcontractor Payment Application Invitations.
Prerequisites
- Add Payment Application Contacts to a Commitment
- Set up your billing periods. See Configure Settings: Payment Applications.
Steps
- Navigate to the project's Payment Applications tool.
- Click Create Billing Period.
- Click the Automatic tab.
- Configure the billing period's settings as follows:
- Frequency
- Monthly. If you select this option, select the date you want the billing period to start.
- Weekly.
- Never.
- Start Date. Select the date of each month you want the billing period to start.
Note
To create automatic billing periods that occur after your selected 'Start Date', you will want to manually create the first billing period created on your project. See Create Manual Billing Periods in the Payment Applications Tool. - End Date. Select the date of each month you want the billing period to end.
- Due Date. Select the date of each month you want the payment application to be due.
- Frequency
- Click Save.
Important
After creating automatic billing period, keep in mind that the system does NOT automatically notify subcontractors when it is time to submit a payment application. If you want to notify your subcontractors, you can send them an invitation to submit a payment application. See Send Subcontractor Payment Application Invitations.