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Procore (en-GB)

Approve or Reject an Payment Application in Portfolio Financials

 Note
The information in this tutorial applies to accounts with the Portfolio Financials product in Procore. Reach out to your Procore point of contact for more information. 

Objective

To approve or reject an payment application in the Contract Room of Portfolio Financials.

Background

The Contract Room is a shared portal where vendors can submit variations and payment applications directly to the project team for approval throughout the duration of the project. The Payment Applications tab of the Contract Room is where payment applications can be approved or rejected. 

Things to Consider

  • Required User Permissions:
    • 'Full Access' to the project or higher.

Video

 
 

Steps

To approve an payment application:

  1. Navigate to the relevant Contract Room by clicking the name of the cost item in the project's Cost Tracker
    Note: Cost items with a Contract Room are marked with a ribbon  icon.
  2. Click the Payment Applications tab.
  3. Click on the pending payment application that you want to review.
  4. In the Payment Application Status section, click Approve.
    approve-payment application.png
  5. Click Approve to confirm the approval. 

To reject an payment application:

  1. Navigate to the relevant Contract Room by clicking the name of the cost item in the project's Cost Tracker
    Note: Cost items with a Contract Room are marked with a ribbon  icon.
  2. Click the Payment Applications tab.
  3. Click on the pending payment application that you want to review.
  4. In the Payment Application Status section, click Reject.

    reject-payment application.png
     
  5. Optional: Enter a comment that explains the reason for the rejection. 
  6. Click Reject.
    Note: speech bubble    icon appears next to 'Rejected' if a comment was entered. The icon can be hovered over to view the reason for the rejection.