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Add a Payment Application in Portfolio Financials

This information is intended for accounts with Portfolio Financials product in Procore. Please reach out to your Procore point of contact for more information. 


To add a payment application to the Contract Room in Portfolio Financials.


The Contract Room is a shared portal where vendors can submit variations and payment applications directly to the project team for approval throughout the duration of the project. The Payment Applications tab of the Contract Room is where payment applications can be added and reviewed.

Things to Consider

  • Required User Permissions:
  • Additional Information:
    • Payment Applications and variations are typically added by a contact on the vendor team, but can also be added by a member of your project team. The interface for vendors is nearly identical, except vendors cannot see your budget.


  1. Navigate to the relevant Contract Room by clicking the name of the cost item in the project's Cost Tracker
    Note: Cost items with a Contract Room are marked with a ribbon icon-ribbon-pfcp.png icon.
  2. Click the Payment Applications tab.
  3. Click Add Payment Application.
  4. Fill in the following fields:
    Note: Fields with an asterisk (*) are required. 
    • Number*
    • Title
    • Pay Period*
  5. Enter the payment application details by invoicing against each line item by percentage of the total monetary value of the line item or by gross amount for this pay period.
  6. Click Add Document to upload any relevant documentation.
  7. Click Submit.