Add a Payment Application in Portfolio Financials

Objective

To add a payment application to the Contract Room in Portfolio Financials.

Background

The Contract Room is a shared portal where vendors can submit variations and payment applications directly to the project team for approval throughout the duration of the project. The Payment Applications tab of the Contract Room is where payment applications can be added and reviewed.

Things to Consider

• Required User Permissions:
  • 'Vendor' access to the project or higher.
    Note: Users with 'Vendor' or 'Limited' permissions can only add payment applications to a contract they have access to. If you are a vendor submitting a payment application, see Submit a Payment Application for a Portfolio Financials Project.
• Additional Information:
  • Payment Applications and variations are typically added by a contact on the vendor team, but can also be added by a member of your project team. The interface for vendors is nearly identical, except vendors cannot see your budget.

Steps

1. Navigate to the relevant Contract Room by clicking the name of the cost item in the project's Cost Tracker. 
   Note: Cost items with a Contract Room are marked with a ribbon  icon.
2. Click the Payment Applications tab.
3. Click Add Payment Application.
4. Fill in the following fields:
   Note: Fields with an asterisk (*) are required. 
   • Number*
   • Title
   • Pay Period*
5. Enter the payment application details by invoicing against each line item by percentage of the total monetary value of the line item or by gross amount for this pay period.
6. Click Add Document to upload any relevant documentation.
7. Click Submit.

See Also

• Edit a Payment Application in Portfolio Financials
• View the Contract Room in Portfolio Financials