How do 360 Reporting permissions work?

Answer

Procore's 360 Reporting tools require two separate permission layers to access 360 Reports:

Permissions to create and manage reports.
Permissions to access reporting data.

1. Permissions to Create and Manage Reports

You must have the appropriate access to the Project and Company 360 Reporting tools to create and manage reports.

2. Permissions to View 360 Report Data

For the Project Execution dataset, your data access is determined by your existing tool permissions. You can create and view detailed Project and Company 360 Reports using all the data you already have permission to see—no tool-level admin access is required.

To view data in all other datasets, you generally need 'Admin' permissions on the source tool where that data originates.

The sections below list the permissions needed in each source tool to see the data object in 360 Reports. Note that Company Admins have permissions to view all data.

Action Plans

If you have access to view the action plan in the tool, you can view all associated data from its child objects. See Action Plans Permissions.

Admin

Permissions Show/Hide Details

Data Field Group	Project Admin Tool Permissions	Notes
Project	'Read Only' level permissions or higher to the project's Home tool.	This data object is only available with these permissions in the Project Execution dataset.
Project Distribution Group	Read Only, Standard, Admin	None
Project Note	Read Only, Standard, Admin	None
Project Permissions	Read Only, Standard, Admin	None
Project Task	Read Only, Standard, Admin	None
Project Roles	'Read Only' level permissions or higher to the project's Home tool.	This data object is only available with these permissions in the Project Execution dataset.

Beta Permissions Show/Hide Details

In Beta

Company Administrators can enable the 360 Project Execution Reporting for Non-Admin Users in Procore Explore. (US 2 | UK)

Data Field Group	Admin Tool Permissions	Notes
Project	'Read Only' level permissions or higher to the project's Home tool.	This data object is only available with these permissions in the Project Execution dataset.
Project Roles	'Read Only' level permissions or higher to the project's Home tool.	This data object is only available with these permissions in the Project Execution dataset.

Tendering

Permissions Show/Hide Details

Data Field Group	Tendering Tool Permissions	Notes
Tender	Read Only	None
Tender Form	Read Only	None
Tender Item	Read Only	None
Tender Package	Read Only	None
Tender Vendor	Read Only	None

Budget

Permissions Show/Hide Details

Data Field Group	Budget Tool Permissions	Notes
Actual Production Quantities	Read Only, Standard, Admin	Part of Labour Productivity. Data Field Group is also supported with source tool permissions on the Timesheets tool.
Budget Change	Read Only, Standard, Admin	Requires ERP Integrations to see ERP status fields
Budget Change Workflow Steps & Assignment Duration	Read Only	Requires Company Workflows
Budget Change Adjustment Line Item	Read Only, Standard, Admin	None
Budget Code	None, Read Only, Standard, Admin	This is a structural attribute. There isn't a single, direct permission setting. Visibility is contextual to the projects on which you have been granted source tool access.
Budget Forecast Line Item	Read Only, Standard, Admin	None
Budget Line Item	Read Only, Standard, Admin	None
Budgeted Production Quantities	Read Only, Standard, Admin	Part of Labour Productivity. Data Field Group is also supported with source tool permissions on the Timesheets tool.
ERP Job Costs Summary	Read Only, Standard, Admin	Requires ERP Integrations
Labour Productivity	Read Only, Standard, Admin	Part of Labour Productivity. Data Field Group is also supported with source tool permissions on the Timesheets tool.
Monitored Resource	Read Only, Standard, Admin	None

Change Events

If you have access to view the change event in the tool, you can view all associated data from its child objects. See Change Events Permissions.

Commitments

Permissions Show/Hide Details

Data Field Group	Commitments Tool Permissions	Notes
Commitment	If you have access to view the commitment in the tool, you can view it in the Project Execution dataset. See Commitments Permissions.	None
Commitment Variation	Admin	Requires Change Management
Commitment Variation Line Item	Admin	Requires Change Management
Commitment Variation Markup	Admin	Requires Change Management
Commitment Variation Request	Admin	Requires Change Management
Commitment Line Item	If you have access to view the commitment in the tool, you can view it in the Project Execution dataset. See Commitments Permissions.	None
Commitment Potential Variation	Admin	Requires Change Management
Commitment Workflow Responses	Admin	Requires Company Workflows
Request for Quote	Read Only, Standard, Admin	None
Request for Quote Quote	Read Only, Standard, Admin	None
Request for Quote Response	Read Only	None
Subcontractor Payment application	Admin	Requires Payment application Management.
Subcontractor Payment application Line Item	Admin	Requires Payment application Management.

Coordination Issues

If you have access to view the co-ordination issue in the tool, you can view all associated data from its child objects. See Co-ordination Tool Permissions.

Correspondence

If you have access to view the correspondence in the tool, you can view all associated data from its child objects. See Correspondence Permissions.

Note: Super Private correspondences are excluded.

Crews

Permissions Show/Hide Details

Data Field Group	Crews Tool Permissions	Notes
Crew	Read Only	None

Site Diary

If you have access to view the site diary in the tool, you can view all associated data from its child objects. See Site Diary Permissions.

Direct Costs

Permissions Show/Hide Details

Data Field Group	Direct Costs Tool Permissions	Notes
Direct Cost	Read Only	None
Direct Cost Line Item	Read Only	None

Data Field Group	Directory Tool Permissions	Notes
Company (Vendor) - Used in Company 360 Reporting	None, Read Only, Standard, Admin	Data is contextual. The data you see depends on the report you are running and your project access permissions. Example: If you have permission to 'Project ABC' you will see vendor data for 'Project ABC'
Company (Vendor) - Used in Project 360 Reporting	None, Read Only, Standard, Admin	Data is contextual. The data you see depends on the report you are running and your project access permissions. Example: If you have permission to 'Project ABC' you will see vendor data for 'Project ABC'
Company Comments	Read Only, Standard, Admin	None
Company Global Insurance	Read Only, Standard, Admin	None
Company Project Insurance	Read Only, Standard, Admin	None
Contact	Read Only, Standard, Admin	None
Employees	Read Only	Data is contextual. The data you see depends on the report you are running and your project access permissions. Example: If you have permission to 'Project ABC' you will see vendor data for 'Project ABC'
User	Read Only, Standard, Admin	Data is contextual. The data you see depends on the report you are running and your project access permissions. Example: If you have permission to 'Project ABC' you will see vendor data for 'Project ABC.'

Documents

Permissions Show/Hide Details

Data Field Group	Documents Tool Permission	Notes
Company Folder/Document	Admin	Also requires 'Admin' level permissions on the Company Directory.
Folder/Document	Admin	Also requires 'Admin' level permissions on the Company Directory.
Folder/Document Watcher	Admin	Also requires 'Admin' level permissions on the Company Directory.

Drawings

If you have access to view the drawing in the tool, you can view all associated data from its child objects. See Drawings Permissions.

Estimating

Permissions Show/Hide Details

Data Field Group	Estimating Tool Permissions	Notes
Estimate	Read Only, Standard, Admin	None
Estimate Adjustment	Read Only, Standard, Admin	None
Estimate Budget Included Item	Read Only, Standard, Admin	None
Estimate Budget Item	Read Only, Standard, Admin	None
Estimate Layer	Read Only, Standard, Admin	None
Estimate Layer Group	Read Only, Standard, Admin	None
Estimating Project	Read Only, Standard, Admin	None

Forms

If you have access to view the form in the tool, you can view all associated data from its child objects. See Forms Permissions.

Incidents

If you have access to view the incident in the tool, you can view all associated data from its child objects. See Incidents Permissions.

Inspections

If you have access to view the inspection in the tool, you can view all associated data from its child objects. See Inspections Permissions.

Instructions

If you have access to view the instructions in the tool, you can view all associated data from its child objects. See Instructions Permissions.

Meetings

If you have access to view the meeting in the tool, you can view all associated data from its child objects. See Meetings Permissions.

Observations

If you have access to view the observation in the tool, you can view all associated data from its child objects. See Observation Permissions.

Payments

Permissions Show/Hide Details

Data Field Group	Payments Tool Permissions	Notes
Contract Compliance	Admin	Requires Payment application Management and Procore Pay.
Disbursement	Admin	Requires Payment application Management and Procore Pay.
Early Pay Enrollment	Admin	Requires Payment application Management and Procore Pay.
Lien Waiver	Admin	Requires Payment application Management and Procore Pay.
Manual Holds	Admin	Requires Payment application Management and Procore Pay.
Payment Beneficiary	Admin	Requires Payment application Management and Procore Pay.
Payment Invite	Admin	Requires Payment application Management and Procore Pay.
Payment Issued	Admin	Requires Payment application Management and Procore Pay.
Payment Permissions	Admin	Requires Payment application Management and Procore Pay.
Payment Project Controls	Admin	Requires Payment application Management and Procore Pay.
Payment Received	Admin	Requires Payment application Management and Procore Pay.
Payment Required Settings	Admin	Requires Payment application Management and Procore Pay.
Subtier Lien Waivers	Admin	Requires Payment application Management and Procore Pay.
Subtiers	Admin	Requires Payment application Management and Procore Pay.

Photos

If you have access to view the photo in the tool, you can view all associated data from its child objects. See Photos Permissions.

Main Contracts (Funding/Client Contracts)

Permissions Show/Hide Details

Data Field Group	Source Tool Permissions	Notes
Owner Payment application	Admin	Requires Payment application Management.
Owner Payment application Workflow Steps & Assignment Duration	Admin	Requires Payment application Management and Company Workflows.
Owner Payment application Line Item	Admin	Requires Payment application Management.
Main Contract	Admin	None
Main Contract Workflow Steps & Assignment Duration	Admin	Requires Payment application Management and Company Workflows.
Main Contract Variation	Admin	Requires Change Management.
Main Contract Variation Workflow Steps & Assignment Duration	Admin	Requires Change Management and Company Workflows.
Main Contract Variation Line Item	Admin	Requires Change Management.
Main Contract Variation Markup	Admin	Requires Change Management.
Main Contract Variation Request	Admin	Requires Change Management.
Main Contract Variation Workflow Responses	Admin	Requires Change Management.
Main Contract Variation Workflow Steps	Admin	Requires Change Management.
Main Contract Line Item	Admin	None
Main Contract Potential Variation	Admin	Requires Change Management.
Main Potential Variation Production Quantity	Read Only, Standard, Admin	Requires Change Management.

Snag List

If you have access to view the snag item in the tool, you can view all associated data from its child objects. See Snag List Permissions.

RFIs

If you have access to view the RFI in the tool, you can view all associated data from its child objects. See RFI Permissions.

Programme

If you have access to view the programme in the tool, you can view all associated data from its child objects. See Programme Permissions.

Specifications

If you have access to view the specification in the tool, you can view all associated data from its child objects. See Specification Permissions.

Submittals

If you have access to view the submittal in the tool, you can view all associated data from its child objects. See Submittals Permissions.

Daywork Sheets

Permissions Show/Hide Details

Data Field Group	Tasks Tool Permissions	Notes
Daywork Sheet	Read Only, Standard, Admin	None
Daywork Sheet Equipment	Read Only, Standard, Admin	None
Daywork Sheet Labour	Read Only, Standard, Admin	None
Daywork Sheet Material	Read Only, Standard, Admin	None

Tasks

If you have access to view the task in the tool, you can view all associated data from its child objects. See Task Permissions.

Timesheets

If you have access to view the timecard in the Timesheets tool, you can view all associated data from its child objects. See Timesheets Permissions.

3. Practical Example: Company 360 Reporting for the RFIs Tool

Here is a practical example of how source tool data permissions work.

Example

The Scenario

You are assigned access to nine (9) Procore projects.
On five (5) projects, you have 'Admin' permissions on the RFIs tool.
On four (4) projects, you have 'Read Only' permissions on the RFIs tool and no granular permissions assigned.

The Action

You create a Company 360 Report and add data from the RFIs tool. See Create a Company 360 Report.

The Result

The report shows RFIs data for the five (5) projects where you have 'Admin' access.
Procore's security rules automatically filter out and exclude data from the four (4) projects where you only have 'Read Only' permissions. This happens because the RFIs tool requires users with 'Read Only' level permissions to have granular permissions. To learn more, see Which Procore tools support granular permissions?

Answer

1. Permissions to Create and Manage Reports

2. Permissions to View 360 Report Data

Action Plans

Admin

In Beta

Tendering

Budget

Change Events

Commitments

Coordination Issues

Correspondence

Crews

Site Diary

Direct Costs

Directory

Documents

Drawings

Estimating

Forms

Incidents

Inspections

Instructions

Meetings

Observations

Payments

Photos

Main Contracts (Funding/Client Contracts)

Snag List

RFIs

Programme

Specifications

Submittals

Daywork Sheets

Tasks

Timesheets

3. Practical Example: Company 360 Reporting for the RFIs Tool

Example

See Also