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Procore (en-GB)

Set Up the Procore Labour Productivity Cost Budget View

Objective

To learn how the 'Procore Labour Productivity Cost' budget view can leverage data from Procore's Field Productivity tools to view real-time labour productivity costs in Procore's Budget and Reports tools.  

Background

The 'Procore Labour Productivity Cost' budget view provides project teams with the ability to include production quantities on the project's budget. See What are 'production quantities'? Building off the Real-Time Labour Costing feature, the 'Procore Labour Productivity Cost' budget view is designed to provide self-performing and speciality contractors with the ability to gain greater insight into your project's production rates to make better decisions that maximise profit margins.  With this release, you can:

  • Add and import production units to a project's budget in Procore's Financial Management tools:  Budget, Change Events and Variations.
  • Collect production units from site personnel with Timecard Entries in the Site Diary and both the Timecards and Timesheets tools.
  • Track and compare budgeted production units to to installed production units using Procore's Budget and Reports tools.

By default, Procore provides its users with a standard 'Procore Labour Productivity Cost' budget view, which is available to your company's Procore Administrator in the Company level Admin tool. 

Example

Procore Labour Productivity Cost Budget View in the Budget Tool

The illustration below shows you the recommended layout for the 'Procore Labour Productivity Cost' budget view, as it will look when applied to your project's Budget tool. 

budget-procore-labour-prod-cost-view.png

Default Columns

The following table details the default columns provided with the 'Procore Labour Productivity Cost' budget view. In the Description column, the following symbols represent the operator for a calculation:

  • add (+)
  • subtract (-)
  • multiply (*)
  • divide (/)
Column Name Column  Type Column Format Column Description Column Configuration
Revised Budget Calculated Currency Shows the Original Budget amount, plus the Budget Modification amount, plus the Approved COs amount.  Original Budget
Add (+)
Budget Modifications
Add (+)
Approved COs
Direct Costs Source Currency Shows the Direct Costs amount. Source Category: Direct Costs
Source: Direct Costs
Source Filtering: Status = Pending,  Revise and Resubmit, Approved
Direct Costs Unit Qty Source Number Shows the actual cost per unit for direct costs.  Direct Costs
Divide (/)
Direct Costs Unit Qty
% Budget Complete Calculated Percent Shows how much of the current budget amount for the budget line item is estimated to be used based on the real-time labour hours and actual labour cost. Estimated Cost w/ Timesheet Hours
Divide (/)
Revised Budget
Projected Labour Cost at Completion Calculated Currency Shows the projected labour cost at completion for the budget line item. Projected Hours at Completion
Multiply (*)
Direct Costs Unit Cost
Projected Labour Cost Over/Under Calculated Current Shows the Revised Budget minus the Projected Labour Cost at Completion. Revised Budget
Subtract (-)
Project Labour Cost at Completion
Revised Budgeted Unit Qty Calculated Number Shows the Budget Production Qty plus the Approved COs Production Qty.  Budget Unit Qty
Add (+)
Approved VAR Units
Budget UOM Standard n/a Shows the Unit of Measure (UOM) for the budget line item. n/a
Timesheet Hours Source Number Shows all Timecard Entry Hours. You can optionally apply Status filters to narrow the data in the view.   Source Category: Timecard Entry Hours
Source: Timecard Entry Hours
Filtering: None
% Hours Used Calculated Percent Shows how much of the current budget unit qty (labour hours) have been used based on time submitted in Procore. Timesheet Hours
Divide (/)
Revised Budget Unit Qty
Earned Hours Calculated Number Shows the number of labour hours earned (merited) based on the work produced to date for that cost code.

Revised Budget Unit Quantity
Multiply (*)
% Complete Production

Projected Hours at Completion Calculated Number Shows the estimated labour hours needed to complete production for the cost code based on the work produced to date. Timesheet Hours
Divide (/)
% Complete Production
% Complete Production Calculated Percent  Shows the percentage of the production quantity has been installed to date of the current budgeted production quantity for the cost code. Actual Qty Installed
Divide (/)
Revised Budgeted Production Qty
Production UOM Source n/a Shows the UOM for the budgeted production quantity (i.e., for the cost code on the line item). Source Category: Production UOM
Source: Budgeted Production UOM
Source Filtering: n/a
Revised Budgeted Production Rate Calculated Number Shows the actual budgeted production rate based on labour hours and installed quantities to date. Revised Budgeted Production Qty
Divide (/)
Revised Budget Unit Qty
Actual Production Rate Calculated Number Shows the actual budgeted production rate based on labour hours and installed quantities to date. Actual Qty Installed
Divide (/)
Timesheet Hours
Variance Production Rate Calculated Number Shows the difference between the current budgeted production rate and the actual production rate. A positive number indicates you are performing faster than expected. A negative number indicates you are performing slower than expected. Actual Production Rate
Subtract (-)
Revised Budgeted Production Rate

Things to Consider

Prerequisites

  • Verify that the Timesheets tool is active in your company's Procore account.
    Note: To do this, navigate to the Company Admin tool. Under Company Settings, click Account Information. Under Resource Management, verify that Timesheets is 'Licensed'. 
  • Assign the Default Cost Type for timecard entries in the Company level Timesheets tool. See Configure Advanced Settings: Company Level Timesheets.
  • Add the following tools to the Project Tools menu. See Add and Remove Project Tools.
    • Direct Costs
    • Main Contracts
    • Optional: Timecards
    • Timesheets
    • Budget

Steps

Step 1: Create a New Budget View

  1. Navigate to the Company Admin tool. 
  2. Under Tool Settings, click Budget
  3. Click Set Up New Budget View
    set-up-new-budget-view.png
  4. Under Standard Views, highlight Procore Labour Productivity Cost.
    procore-labour-productivity-cost-view.png
  5. Click Create.
  6. Name your view as follows:
    • View Name. Enter a name for your new view. In this example, we named it: Labour Productivity Cost
    • View Description. Enter a description for your view. In this example, we entered: Recommended view for labour cost productivity report
  7. Click Configure Columns.
    This opens the Configure Columns window pictured below. From this point, continue with Step 2: (Optional) Customise the Budget View.

Step 2: Optional: Customise the Budget View

If you want to customise the Procore Labour Productivity Cost budget view, you can click the Configure Columns button. This opens the Configure Columns window, which allows you to edit the budget view. To learn about your editing options, see Configure the Columns for a Budget View in the Set Up a New Budget View tutorial. When you are finished, click the 'x' in the Configure Columns window to close it.

Step 3: Preview the Budget View

After closing the Configure Columns window, the system returns you to the new budget view's window. Under Column Configuration, you can get an idea of how your budget view will look in Procore by selecting a project from the Preview with Project drop-down list. 

Step 4: Assign the Budget View to a Procore Project

  1. In the 'Procore Labour Productivity Cost' view window, place checkmarks next to project boxes of your choice in the Assign to Projects list.

    assign-to-projects.png
    • To assign the budget view to all of your company's Procore projects, place a tick in the All Projects Selected box. 
      Notes
      • For companies using the ERP Integrations tool, you will see the 'All Project Using ERP Direct Costs' checkbox. 
      • You may also see the 'All Projects Using Procore Direct Costs' checkbox. However, it only appears when the Direct Costs tool is enabled on the project. 
    • To assign the budget view to one (1) or more projects, place a tick next to the desired projects. 
  2. Click Done.
 Tip
After completing all of the above steps, you can provide your project teams with instructions for applying the budget view to their project budgets.  For details, see Apply the View, Snapshot, Group and Filter Options on a Budget View.