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Procore

Project Timesheets

Procore's Project level Timesheets tool gives you the ability to enter current-week timecard data for employees who have been added as contacts in the Company level Directory tool and workers who have been added in the Crews tool.

  • Track employee and worker time on projects
  • View and create new Timesheets from the office or field, each supporting multiple line items per employee
  • Track employee and worker time against job site location
  • Bulk create and edit Timesheets for many users
  • Specify Timesheets to start and stop time or total hours
  • Report on Timesheets by creating a custom report

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To browse and search all Procore training videos, visit our video library.

Web

Create a Timesheet
 
Review and Approve a Timesheet
 
Set Up and View a Labour Budget to Actual Report
 
Set Up and View a Production Quantity Report
 
Set Up and View a Field Production Report
 

Mobile

Create a Timesheet (Mobile)
 
Create a Timesheet (Mobile) - Site Worker
 
Sign Weekly Time Entries for All Projects (Mobile)
 
View a Site Production Report (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Timesheet Settings

 

Site Worker - Create a Timesheet (Mobile)

 
Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 
Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Create a Timesheet (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Create a Timesheet (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Create a Timesheet
 
Review and Approve a Timesheet
 
Set Up and View a Labour Budget to Actual Report
 
Set Up and View a Production Quantity Report
 
Set Up and View a Field Production Report
 

Mobile

Create a Timesheet (Mobile)
 
Create a Timesheet (Mobile) - Site Worker
 
Sign Weekly Time Entries for All Projects (Mobile)
 
View a Site Production Report (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Timesheet Settings

 

Site Worker - Create a Timesheet (Mobile)

 

 

 

 

Timesheets

Learn which user permissions are required to take the described actions in this tool.

 Important

Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

 

Permissions 

   The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.

icon-mindtouch-table-check.png Users can take the action with this permission level.

icon-mindtouch-table-check.png Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

What granular permissions are available for the Project level Timesheets tool?

 

Action None Read Only Standard Admin Notes

Add a Crew to an Existing Timesheet

 Web     iOS     Android 

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
icon-mindtouch-table-check-gp.png
  • 'Read-only' or higher level permissions are required on the project's Crews tool to complete this action.
  • On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Add Employees to a Timesheet you Created

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Add Employees to any Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Add Quantities to a Timesheet 

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions can only add quantities to timesheets they have created.

Approve a Timesheet

 Web     iOS     Android

      icon-mindtouch-table-check.png  

Bulk Enter Time in a Timesheet

 Web     iOS     Android

 

 

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png

On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Configure Advanced Settings: Project Level Timesheets

 Web

      icon-mindtouch-table-check.png  

Copy Previous Timesheet

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Create a Timesheet

 Web     iOS     Android

 

 

icon-mindtouch-table-check.png icon-mindtouch-table-check.png
  • If adding a Crew, 'Read-only' or higher level permissions are required on the project's Crews tool.
  • On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished.

Delete a Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png

Users with 'Read Only' level permissions can only delete 'Pending' timesheets.

 

 

Delete Budgeted Labour Hours and Budgeted Production Quantities

 Web

      icon-mindtouch-table-check-gp.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Delete Quantities on a Timesheet

 Web

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions can only delete quantities to timesheets they have created.

Edit Any Timesheet

 Web     iOS     Android

        icon-mindtouch-table-check.png  

Edit a 'Pending' Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a 'Reviewed' Timesheet

 Web     iOS     Android

   

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a Timesheet You Created

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Edit a Pending Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Edit a Timesheet You Created

 Web     iOS     Android

 

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png   icon-mindtouch-table-check.png  

Edit Quantities on a Timesheet

 Web     iOS     Android

      icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users with 'Standard' level permissions must be the creator of ALL the quantities on the timesheet.

Export a Project's Timesheets

 Web

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Export the Field Production Report

 Web

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

Export the Labour Budget to Actual Report

 Web

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

Import Budgeted Hours

 Web

      icon-mindtouch-table-check-gp.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Import Budgeted Production Quantities

 Web

   

 

icon-mindtouch-table-check-gp.png 'Admin' level permissions are required on the project's Admin tool to complete this action.

Review a Timesheet

 Web     iOS     Android

 

icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets

  icon-mindtouch-table-check-gp.png

  • Review & Edit Timesheets
  icon-mindtouch-table-check.png  

Search for and Filter Project Level Timesheets

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Set Up a Daily Reminder for Timesheets

 iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Set up a Field Production Report

 Web

      icon-mindtouch-table-check-gp.png

Additional permissions are needed to complete this action:

Sign a Timesheet

 iOS     Android

  Permissions for this action are set in the company's Timecard tool.  

Sign Timesheets for All Projects

 iOS     Android

  Permissions for this action are set in the company's Timecard tool.  

View a Field Production Report

 Web     iOS     Android

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

View a Labour Budget to Actual Report

 Web     iOS     Android

  icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png icon-mindtouch-table-check-gp.png 'Read-only' or higher level permissions are required on the project's Reports tool to complete this action.

View a Timesheet

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device.

View a Timesheet Entry Signature

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

View Quantities on a Timesheet

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device.

Below are the notable changes to the Project level Timesheets tool. 

Recent Changes

Timesheet Summary (14/05/2024)

When creating or editing a timesheet, users can now see a summary of the time entered for the timesheet, as well as daily and weekly hours for the employee across all projects. This gives teams on-site visibility into total hours logged for employees, mitigating downstream impacts during the review and approval process. See About Project Timesheets and Create a Timesheet.

Configurable Break Tracking (19/07/2023)

Procore has added new lunch break tracking options to Project level Timesheets, allowing more flexibility to align with internal processes and meet local regulations. Configure your project’s lunch break settings to not track breaks or to track total break time or start and stop times. Read the Announcement and tutorials to Create Timesheets on Web, iOS and Android.