Project Timesheets
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Procore's Project level Timesheets tool gives you the ability to enter current-week timecard data for employees who have been added as contacts in the Company level Directory tool and workers who have been added in the Crews tool.
- Track employee and worker time on projects
- View and create new Timesheets from the office or field, each supporting multiple line items per employee
- Track employee and worker time against job site location
- Bulk create and edit Timesheets for many users
- Specify Timesheets to start and stop time or total hours
- Report on Timesheets by creating a custom report
Popular Tutorials (view all)
Top FAQ (view all)
- Which Procore tools support granular permissions?
- What are configurable fieldsets and which Procore tools support them?
- What are the differences between Procore's time modules?
- How do I track the actual materials received and installed on a job site?
- What is a 'contact' in Procore and which project tools support the concept?
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Timesheets
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SettingsReports
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- Add Employees to a Timesheet (iOS)
- Add Quantities to a Timesheet (iOS)
- Add a Crew to a Timesheet (iOS)
- Approve a Timesheet (iOS)
- Bulk Enter Time Entry (iOS)
- Copy a Timesheet (iOS)
- Create a Timesheet (iOS)
- Delete a Timesheet (iOS)
- Edit Quantities on a Timesheet (iOS)
- Edit a Timesheet (iOS)
- Review a Timesheet (iOS)
- Search for and Filter Timesheets (iOS)
- Set Up a Daily Reminder for Timesheets (iOS)
- Sign Timesheets for All Projects (iOS)
- Sign a Timesheet (iOS)
- View Field Production Report (iOS)
- View Quantities on a Timesheet (iOS)
- View Timesheets for All Projects (iOS)
- View a Labour Budget to Actual Report (iOS)
- View a Timesheet (iOS)
- Add Employees to a Timesheet (Android)
- Add Quantities to a Timesheet (Android)
- Add a Crew to a Timesheet (Android)
- Approve a Timesheet (Android)
- Bulk Enter Time Entry (Android)
- Copy Previous Timesheet (Android)
- Create a Timesheet (Android)
- Delete a Timesheet (Android)
- Edit Quantities on a Timesheet (Android)
- Edit a Timesheet (Android)
- Review a Timesheet (Android)
- Search for and Filter Timesheets (Android)
- Set Up a Daily Reminder for Timesheets (Android)
- Sign Timesheets for All Projects (Android)
- Sign a Timesheet (Android)
- View Field Production Report (Android)
- View Timesheets for All Projects (Android)
- View a Labour Budget to Actual Report (Android)
- View a Timesheet (Android)
Tip
To browse and search all Procore training videos, visit our video library.
Web
Create a Timesheet
Review and Approve a Timesheet
Set Up and View a Labour Budget to Actual Report
Set Up and View a Production Quantity Report
Set Up and View a Field Production Report
Mobile
Create a Timesheet (Mobile)
Create a Timesheet (Mobile) - Site Worker
Sign Weekly Time Entries for All Projects (Mobile)
View a Site Production Report (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Configure Timesheet Settings
Site Worker - Create a Timesheet (Mobile)
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Timesheet (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Timesheet (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Timesheet
Review and Approve a Timesheet
Set Up and View a Labour Budget to Actual Report
Set Up and View a Production Quantity Report
Set Up and View a Field Production Report
Mobile
Create a Timesheet (Mobile)
Create a Timesheet (Mobile) - Site Worker
Sign Weekly Time Entries for All Projects (Mobile)
View a Site Production Report (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Configure Timesheet Settings
Site Worker - Create a Timesheet (Mobile)
- Can I limit the number of cost codes available to choose from when creating timesheet entries?
- Can we import our third-party timecard entries to work with the 'Timesheet Hours' column in Procore's Budget tool?
- How are task codes configured for time entry?
- How can I troubleshoot an issue with the Procore Web Application?
- How do I add the 'Timesheet Hours' column to a budget view?
- How do I configure user permissions for multi-tier approvals with timekeeping?
- How do I determine the latitude and longitude values of an address?
- How do I set up a budget view for real-time labour productivity?
- How do I track the actual materials received and installed on a job site?
- How will my previous Timecard entries work with Timesheets?
- What are 'production quantities'?
- What are configurable fieldsets and which Procore tools support them?
- What are custom fields and which Procore tools support them?
- What are multi-tiered locations?
- What are the Timesheets tool's default statuses for time entries?
- What are the differences between Procore's time modules?
- What granular permissions are available for the Project level Timesheets tool?
- What is a 'contact' in Procore and which project tools support the concept?
- What is a 'private' timecard and which timecards can be set to private?
- What is the difference between 'Field Productivity' and 'Workforce Management'?
- What is the difference between a budget code and a task code?
- What is the difference between a labour productivity budget view and field production report?
- Where did the numbered templates on the Timesheets and My Time tool Fieldsets come from?
- Which Procore project tools update data in the Field Production Report?
- Which Procore tools can I use to add production quantities to my project's budget?
- Which Procore tools support 'Classifications'?
- Which Procore tools support granular permissions?
- Which data columns are in a Field Production Report?
- Which fields in the Timesheets tool can be configured as required, optional or hidden?
- Why can't I create WBS custom segments?
- Why isn't the project's budget view reflecting labour costs and production quantities from timecard entries?
Timesheets
Learn which user permissions are required to take the described actions in this tool.
Important
Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.
Permissions
| | The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.
Users can take the action with this permission level.
Users can take this action with this permission level AND one or more additional requirements, like granular permissions.
What granular permissions are available for the Project level Timesheets tool?
Action | None | Read Only | Standard | Admin | Notes |
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Add a Crew to an Existing Timesheet You Created |
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Add a Crew to any Existing Timesheet |
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Add Employees to a Timesheet you Created |
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Add Employees to any Timesheet |
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Add Quantities to a Timesheet you Created |
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Add Quantities to Any Timesheet |
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Approve a Timesheet |
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Bulk Enter Time in a Timesheet |
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On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished. |
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Configure Advanced Settings: Project Level Timesheets |
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Copy Previous Timesheet |
On a mobile device, this action can be performed offline. Tasks performed offline are synced with Procore when a network connection is reestablished. | ||||
Create a Timesheet |
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Delete a Timesheet You Created |
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Delete Any Timesheet |
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Delete Budgeted Labour Hours and Budgeted Production Quantities |
'Admin' level permissions are required on the project's Admin tool to complete this action. | ||||
Delete Quantities on a Timesheet |
Users with 'Standard' level permissions can only delete quantities to timesheets they have created. | ||||
Edit a 'Pending' Timesheet |
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Users with granular permissions can in line edit one timesheet at a time. | ||
Edit a Timesheet You Created |
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Edit Any Timesheet |
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Edit the Status of a 'Reviewed' Timesheet |
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Edit Quantities on a Timesheet |
Users with 'Standard' level permissions must be the creator of ALL the quantities on the timesheet. | ||||
Export a Project's Timesheets |
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Export the Field Production Report |
'Read-only' or higher level permissions are required on the project's Reports tool to complete this action. | ||||
Export the Labour Budget to Actual Report |
'Read-only' or higher level permissions are required on the project's Reports tool to complete this action. | ||||
Import a Unit Quantity Based Budgeted |
'Admin' level permissions are required on the project's Admin tool to complete this action. | ||||
Review a Timesheet |
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Search for and Filter Project Level Timesheets |
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Set Up a Daily Reminder for Timesheets |
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Set up a Field Production Report |
Additional permissions are needed to complete this action:
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Sign a Timesheet |
Permissions for this action are set in the company's Timecard tool. | ||||
Sign Timesheets for All Projects |
Permissions for this action are set in the company's Timecard tool. | ||||
View a Field Production Report |
'Read-only' or higher level permissions are required on the project's Reports tool to complete this action. | ||||
View a Labour Budget to Actual Report |
'Read-only' or higher level permissions are required on the project's Reports tool to complete this action. | ||||
View a Private Timesheet You Created or are Assigned |
On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device. |
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View a Timesheet (not Private) |
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View a Timesheet Entry Signature |
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View Quantities on a Timesheet |
On a mobile device, this action can be performed offline if the item was previously viewed and cached on your mobile device. |
Below are the notable changes to the Project level Timesheets tool.
Recent Changes
Timesheet Summary (14/05/2024)
When creating or editing a timesheet, users can now see a summary of the time entered for the timesheet, as well as daily and weekly hours for the employee across all projects. This gives teams on-site visibility into total hours logged for employees, mitigating downstream impacts during the review and approval process. See About Project Timesheets and Create a Timesheet.
Configurable Break Tracking (19/07/2023)
Procore has added new lunch break tracking options to Project level Timesheets, allowing more flexibility to align with internal processes and meet local regulations. Configure your project’s lunch break settings to not track breaks or to track total break time or start and stop times. Read the Announcement and tutorials to Create Timesheets on Web, iOS and Android.