Skip to main content
Procore

About Subcontractor Payment applications (Legacy)

  1. Last updated
  2. Save as PDF
 Legacy Content

This page details the legacy subcontractor payment application experience. A modernised experience is also available. 

Objective

To provide Procore users with information about subcontractor payment applications in Procore. 

Background

In Procore, a subcontractor payment application originates in the Project Commitments tool. Before you can create a payment application, your project team must create a commitment for the project, establish a billing period and decide which internal users and/or external collaborators will be granted permission to submit new payment applications.

 Tip
A Subcontractor Payment application is a request for payment submitted by a business or individual who has entered into a binding agreement with another contracting party. In Procore, a subcontractor payment application is an equivalent term for a payable payment application.

Workflow

diagram_invoicing_subcontractor-invoices.png

diagram_invoicing_subcontractor-invoices_de-de.png

diagram_invoicing_subcontractor-invoices_en-au.png

diagram_invoicing_subcontractor-invoices_en-ca.png

diagram_invoicing_subcontractor-invoices_en-gb.png

diagram_invoicing_subcontractor-invoices_es-es.png

diagram_invoicing_subcontractor-invoices_es-la.png

diagram_invoicing_subcontractor-invoices_fr-ca.png

diagram_invoicing_subcontractor-invoices_fr-fr.png

diagram_invoicing_subcontractor-invoices_ja-jp.png

diagram_invoicing_subcontractor-invoices_pt-br.png

diagram_invoicing_subcontractor-invoices_zh-sg.png

diagram_invoicing_subcontractor-invoices.png

 

Workflow Details

  1. Configure the advanced workflow in the Commitments tool to set up monthly billing periods and billing dates. You can also enable reminder emails for payment application invitations. See Configure Advanced Settings: Commitments
  2. Create a billing distribution for payment applications for each commitment so you can select who you want to receive payment application invitations. See Create Payment application Contacts.
  3. Create a billing period to send payment applications out for. See Start a New Billing Period.
  4. Send Payment application invitations to the billing distribution. See Send Subcontractor Payment application Invitations.
  5. Subcontractors who were invited to create payment applications can do so by clicking the link in their invitation email. To edit their payment application or create on their behalf, see Create a Payment Application on Behalf of a Subcontractor.

Note: For users with the Procore + QuickBooks® Desktop integration, you can also export subcontractor payment applications. See Export Subcontractor Payment applications from Procore to QuickBooks® Desktop.