Commitments
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The Commitments tool in Procore allows your teams to see the status and current value of all contracts and purchase orders. Easily pinpoint which contracts have been approved or determine the status of payment applications and payments. Procore can be customised to produce your company's contract documents to streamline the process and ensure consistency across projects.
- View and filter a detailed list of all the financial commitments (e.g., contracts, purchase order, etc.) on a project
- Allow vendors to create and submit their payment applications
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- Create a Purchase Order (Android)
- Edit a Commitment's Bill of Quantities (Android)
- Edit a Purchase Order (Android)
- Search Commitments (Android)
- View Inclusions and Exclusions for Subcontracts (Android)
- View Purchase Orders and Subcontracts (Android)
- View Variations (Android)
- View a Commitment's Bill of Quantities (BOQ) (Android)
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To browse and search all Procore training videos, visit our video library.
Web
Configure Commitment Settings - Speciality Contractor
Create a Contract - Owner
Create a Subcontract - Main Contractor
Create a Subcontract - Speciality Contractor
Create a Purchase Order
Create a Purchase Order - Speciality Contractor
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Invite a Speciality Contractor to Create a Speciality Contractor BOQ - Speciality Contractor
Invite a Contractor to Create a Contractor BOQ - Owner
Edit Subcontractor BOQ - Subcontractor as Collaborator
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Invite a Speciality Contractor to Create a SBOQ - Speciality Contractor
Owner - Invite a Contractor to Create a Contractor BOQ
Speciality Contractor as Client - Invite a Speciality Contractor to Create a SBOQ
Subcontractor - Edit Subcontractor BOQ
Speciality Contractor as Client - Create a CV
Create and Send Subcontractor Payment Application Invitations
Invite a Subcontractor to Create a SBOQ
Owner - Create a Commitment Variation
Create a CV
Speciality Contractor as Client - Configure Commitment Settings
Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Owner - Create a Contract
Speciality Contractor as Client - Create a Purchase Order
Speciality Contractor as Client - Create a Subcontract
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Subcontract
Site Worker - Create a Commitment (Mobile)
Commitment Management
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Commitments Configuration
Owner - Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Owner - Create a Purchase Order
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Commitment (Mobile)
Create a CV
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Subcontractor Payment Application on Behalf of Subcontractors
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create and Send Subcontractor Payment Application Invitations
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Invite a Subcontractor to Create a SBOQ
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Create a CV
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Subcontractor Payment Application on Behalf of Subcontractors
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create and Send Subcontractor Payment Application Invitations
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Invite a Subcontractor to Create a SBOQ
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Create a Subcontract - Main Contractor
Create a Purchase Order
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Create a Subcontract
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Invite Subcontractor to Create SBOQ
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Site Worker - Create a Commitment (Mobile)
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Web
Configure Commitment Settings - Speciality Contractor
Create a Contract - Owner
Create a Subcontract - Main Contractor
Create a Subcontract - Speciality Contractor
Create a Purchase Order
Create a Purchase Order - Speciality Contractor
Invite a Subcontractor to Create a Subcontractor BOQ - Main Contractor
Invite a Speciality Contractor to Create a Speciality Contractor BOQ - Speciality Contractor
Invite a Contractor to Create a Contractor BOQ - Owner
Edit Subcontractor BOQ - Subcontractor as Collaborator
Mobile
Create a Commitment (Mobile) - Site Worker
OUTDATED VIDEOS - Removed from Support Site and Certifications
Invite a Speciality Contractor to Create a SBOQ - Speciality Contractor
Owner - Invite a Contractor to Create a Contractor BOQ
Speciality Contractor as Client - Invite a Speciality Contractor to Create a SBOQ
Subcontractor - Edit Subcontractor BOQ
Speciality Contractor as Client - Create a CV
Create and Send Subcontractor Payment Application Invitations
Invite a Subcontractor to Create a SBOQ
Owner - Create a Commitment Variation
Create a CV
Speciality Contractor as Client - Configure Commitment Settings
Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Owner - Create a Contract
Speciality Contractor as Client - Create a Purchase Order
Speciality Contractor as Client - Create a Subcontract
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Create a Subcontract
Site Worker - Create a Commitment (Mobile)
Commitment Management
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Commitments Configuration
Owner - Set Up a Budget
Video content may not accurately reflect the current state of the system and/or it may be out of date.
Owner - Create a Purchase Order
Video content may not accurately reflect the current state of the system and/or it may be out of date.
- Are commitments private by default?
- Can I customise the numbering system for financial objects in Procore?
- Can I edit or delete a commitment after its been synced with an integrated ERP system?
- Can I import a CSV into a Project Financials tool's bill of quantities if it has blank values?
- Can I provide users with 'Read Only' level permissions with limited access to update information in Procore?
- Does a payment application contact need an 'Invite to Bill' to submit a payment application?
- How can I troubleshoot an issue with the Procore Web Application?
- How can I use tax codes on a Procore project?
- How do I bill for stored materials in a payment application? (Beta)
- How do I change my web browser's default email client for mailto links?
- How do I create a billing period for a payment application?
- How do I set and release retention on a subcontractor payment application in Procore?
- How do I set the accounting method for a contract or funding?
- How do I submit a Subcontractor Bill of Quantities for a Procore commitment?
- How do I track the actual materials received and installed on a job site?
- How does Procore calculate a payment application's 'Current Payment Due' amount?
- What are "related items" in Procore?
- What are Procore's default change types and change reasons?
- What are Procore's default cost codes?
- What are Procore's default cost types?
- What are custom fields and which Procore tools support them?
- What are custom sections and which Procore tools support them?
- What are multi-tiered locations?
- What are the DocuSign® fields and can I customise them?
- What are the default columns in the Contracts tab of the Commitments tool?
- What are the default commitment statuses in Procore?
- What are the default statuses for Procore payment applications?
- What are the default statuses for variations in Procore?
- What are the different types of payment applications in Procore?
- What are the different variation tier settings in Project Financials?
- What are the financial line items in custom reports?
- What are the requirements for importing BOQ Line Items from CSV?
- What do I do when a commitment fails to export from the ERP Integrations tool?
- What do the different DocuSign® banners in Procore mean?
- What do we need to consider before allowing downstream collaborators to submit payment applications in Procore?
- What granular permissions are available for the project's Commitments tool?
- What happens when 'Restrict Non-draft edits to Contracts and Variations' and 'Enable Always Editable Bill of Quantities' are both enabled?
- What is Procore's Recycle Bin?
- What is a Subcontractor Bill of Quantities?
- What is a budget code in Procore's WBS?
- What is a payment application administrator?
- What is a payment application contact?
- What is an downstream collaborator?
- What is sliding scale retention?
- What is the 'Enable Always Editable Bill of Quantities' setting?
- What is the maximum character length for a commitment's 'Number (#)'?
- What is the maximum character length for a commitment's 'Title'?
- What tool names and terms are different in Procore for main contractors, owners and speciality contractors?
- When does Procore send email notifications to payment application contacts?
- Which Microsoft Excel file versions can be attached to items in Procore?
- Which Procore project tools support the DocuSign® integration?
- Which Procore tools support Work Breakdown Structure?
- Which Procore tools support Workflows?
- Which Procore tools support granular permissions?
- Which fields in the Commitments tool can be configured as required, optional or hidden?
- Which setting do I enable in QuickBooks® to export payment applications with the ERP Integrations tool?
- Which units of measure are included on Procore's master list?
- Why are my variation line items duplicated on my subcontractor payment application?
- Why can I view the Commitments tool but cannot see any commitments?
- Why can't I create a variation?
- Why can't I edit or delete an 'Approved' variation?
- Why isn't the 'Job to Date Costs' column in the budget matching our subcontractor payment application amounts?
Create a Commitment
Create a Purchase Order or Subcontract
Subcontractor Payment Applications
Commitments
The following table highlights which user permissions are required to perform the described user action.
: Denotes an action that is supported in Procore's iOS and/or Android mobile application.
+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.
: Indicates your company's Procore account must be configured to work with an integrated ERP system.
1 To perform this task, downstream collaborators should be designated as a payment application contact on the commitment. See Add Payment application Contacts to a Commitment.
2 Also requires a DocuSign© account.
3 Users must have 'Read-Only' or 'Standard' permissions on the project's Commitments tool. Users must also be added to the Private drop-down list for that commitment or must be designated as a Payment Application Contact. See Add Payment application Contacts to a Purchase Order or Subcontract.
4 Commitments synced with an integrated ERP system cannot be deleted until they are unlinked. See Delete a Commitment Synced with QuickBooks® Desktop and Delete a Commitment Synced with Sage 300 CRE®.
5 Users with 'Admin' permissions on the project's Commitments tool can export a commitment as either a PDF or a DOCX file. Users with 'Standard' or 'Read-Only' permissions on the project's Commitments tool can export a commitment to the PDF file format if they have been granted access to the purchase order or subcontract via the Private drop-down list and the 'Allow These Users to See BOQ Items' tickbox is enabled.
6 Users with 'Read-Only' permissions on the Commitments tool can perform these procedures if they are also listed in the Private field under the commitment's General tab.
7 Users with 'Read only' and 'Standard' permission (and who have NOT been assigned the granular permission detailed in the table) must also be a member of the 'Private' list.
8 Also requires 'Standard' or 'Admin' permission on the project's Change Events tool.
9 Users with 'Standard' level permissions on the project's Commitments tool can create PVs when they are added to the 'Private' drop-down list and the 'Allow Standard Level Users to Create PVs' configuration must be selected.
10 The payment application must be in the 'Draft' or 'Revise and Resubmit' status for a user with 'Standard' level permissions to delete it.
Below are the notable changes to the project's Commitments tool.
Recent Changes
FINANCIAL MANAGEMENT: NEW WARNING BANNER ON SUBCONTRACTOR INVOICES WHEN RETENTION IS RELEASED (24/04/2023)
Subcontractor payment applications have a new warning banner that will appear when retention is released. The banner will appear from the Bill of Quantities (BOQ) card once retention amount is entered and released. See Set or Release Retention on a Subcontractor Payment application.
FINANCIAL MANAGEMENT: Extended The Legacy Subcontractor Payment application Experience Date (26/01/2023)
The option to switch between the beta and legacy subcontractor payment application experience has been extended to September 2023. The previously announced end date for using the legacy experience was February 2023. Now, in September 2023, the ability to exit the beta experience will be removed and the legacy experience will no longer be available in Procore. To learn more about each experience, see Financial Management: New Admin & Collaborator Views for Subcontractor Payment applications.
Custom Fields now visible in commitments List view (01/05/2023)
Users can now see custom fields in the commitments list view table. Users can now view, filter, and sort by custom fields in the list view.