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Send an 'Invite to Bill' to a Payment Application Contact

 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Speciality Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      
    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for main contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      Main Contractors

      English (United States) - Default


      English (Owner Terminology V2)

      Speciality Contractors

      English (Speciality Contractor Terminology)

      Payment Applications Payment Applications Progress Billings
      Owner Funding Owner
      Owner/Client Owner/Client MC/Client
      Main Contract Variation Funding Variation Client Contract Variation
      Main Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Bill of Quantities (SBOQ) Contractor Bill of Quantities (CBOQ) Subcontractor Bill of Quantities (SBOQ)


To send an invite to bill to an payment application contact for the current billing period.


Before anyone can create a subcontractor payment application, an payment application administrator must create a billing period. An administrator can then create a subcontractor payment application and send an 'Invite to Bill' to a payment application contact. 


This is an example of an 'Invite to Bill' sent by a payment application administrator. 


Things to Consider



  1. Navigate to the project's Invoicing tool. 
  2. Click the Subcontractor tab to view a list of subcontractor payment applications.
    Want to adjust the filter to only see payment applications that haven't been sent an 'Invite to Bill? Click Add Filter, choose Payment application Status, and mark the Not Invited box.
  3. Select the payment applications to send invites for: 
    • To select individual payment applications, mark the tickboxes in the corresponding rows. 
    • To select all payment applications, mark the tickbox at the top of the table.

      Is the 'Send Invites' button greyed out? Possible reasons for an inactive 'Send Invites' button include:

  4. Click Send Invites.
    After sending the invites, the following occurs:
    • A success banner appears to confirm the invitation was sent.
    • The contract is removed from the 'Not Invited' count to the 'Invited' count.