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Submit a Site-initiated Variation as a Collaborator


To create and submit a site-initiated variation for your contract as a project collaborator. 


If the company that hired you to work on their project has granted you the appropriate access permissions to create a Commitment Variation (or Potential Variation for two and three-tier Variations) on your contract in their Procore company account, use the Steps below. 

Things to Consider

  • Required User Permissions: 
    • 'Read Only' level permissions on the project's Home page.
    • 'Standard' level permissions on the project's Commitments tool.
    • 'None' level permissions on the project's Change Events tool (and on ALL other Project Tools where the account owner wants to restrict collaborator access). 



  1. Navigate to the project's Commitments tool. 
  2. Locate the affected contract in the Commitments table. The contract must be in the 'Approved' status. 
  3. Click the contract's Number link to open it. 
  4. Click Create.
  5. Click Create Commitment VAR.
  6. In the New Commitment Variation page, enter the following information:
    • Number (#) 
      Procore automatically assigns the CV numbers in sequential order. By default, numbers are assigned as 001, 002, 002 and so on. You can manually override this by typing over the number if desired. 
    • Date Created
      Procore automatically adds this date and timestamp. 
    • Revision
      When you first create a CV, the revision number is zero (0). As reviewers provide feedback, a CV may be subsequently revised. 
    • Created By
      Procore automatically adds your name to this field. 
    • Contract Company
      Procore automatically adds your company's name to this field using the data in the contract. 
    • Contract
      Procore automatically links the contract your variation is associated with in this field. ?
    • Commitment Variation
      Procore automatically lists (none) in this field. You cannot change this value. 
      Note: This field is only available when two or three-tier commitments are enabled. 
    • Status
      Procore automatically places the new CV into the 'Draft' status. To learn more, see What are the default statuses for variations in Procore?
    • Private
      Procore automatically places a tick in this box, to ensure the CV is private. 
    • Change Reasons
      Select one (1) of the options from the drop-down list. The options in this list are managed by the Procore company account holder. To learn about Procore's default change reasons, see What are Procore's default change types and change reasons?
    • Private
      Procore automatically selects this tickbox for you. Keeping a mark in this box ensures that your variation remains confidential. 
    • Description
      Enter a description of the change in this box. 
    • Request Received From
      Select a Procore project user from this list. 
    • Programme Impact
      If known, enter an approximate number of additional days that the proposed change would add to the project's current programme.
    • Field Change
      Mark this tickbox if the CV requires a field change. A field change is any modification to the construction project that deviates from the original architectural plans. 
    • Reference
      Enter any other relevant information in this box. For example, tools materials or documents that are related to the CV.
    • Paid in Full
      Mark this tickbox if the costs that you plan to enter on the BOQ are already covered in the Procore account holder's budget.
    • Attachments
      Click Attach Files or use a drag-and-drop operation to attach any relevant files to the CV. 
  7. Click the Create and Enter BOQ button. 
    This opens the Bill of Quantities tab. 

Add the BOQ Line Items

  1. Under the Bill of Quantities tab, click Add Line.
  2. Complete the data entry as follows:
    • Budget Code
      Select a budget code from the 'In Contract' options. To use budget codes that are 'Out of Contract', your user account must be granted edit access to the contract's Bill of Quantities (BOQ) with the following granular permissions: 'Update Work Order Contract' and 'Update Purchase Order Contract'. 
    • Description
      Enter a description for the line item. 
    • Qty
      Enter the number of units.
    • UOM
      Select the Unit of Measure (UOM) from the list. See Which units of measure are included on Procore's master list?
    • Amount
      The system automatically calculates the subtotal for you, based on the QtyUOM, and Unit Cost entries. 
  3. Repeat the above steps for all line items that you need to add to the CV. 
  4. Click Save
    This saves your CV in Procore as an 'Open' change event.