Add Line Items to a Bill of Quantities on a Main Contract

Objective

To add line items to a Bill of Quantities (BOQ) on a main contract.

Background

A BOQ is an itemized list of all the work items on a project. Each line item shows the work item's cost.

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Main Contracts tool.
    Note: To limit subcontractors (and other users in other roles) from viewing your contract data, configure the granular permissions feature when applying permission templates. See Manage Project Permissions Templates and Grant Granular Permissions in a Permission Template.
• Additional Information:
  • Other methods for adding BOQ line items to a contract include:
    • Import a Main Contract BOQ from a CSV File
    • Create a Main Contract BOQ from the Project Budget 
      Note: Not recommended for projects with multiple main contracts. See Are there any system limitations when creating multiple main contracts?

Prerequisites

• Create Main Contracts
• Set the accounting method on the contract.  See Edit the Advanced Settings on a Main Contract.

Steps

1. Navigate to the project's Main Contracts tool.
2. Locate the contract to update and click its Number link. 
3. Click the Bill of Quantities tab.
4. Click Add Line.
5. Complete the data entry as follows:
   1. Budget Code
      Select a budget code or click Create Budget Code. See What is a budget code in Procore's WBS? 
   2. Description
      Enter a description for the line item. For example, type: Monthly Service Fee
   3. Qty
      Enter the number of units.
   4. UoM
      Select a Unit of Measure (UoM) from the drop-down list. To learn about the default selections in this list, see Which units of measure are included in Procore's master list? and Add a Unit of Measure to the Unit of Measure Master List.
   5. Unit Cost
      Enter the cost per unit in this box. You'll notice that the value in this column contains four (4) decimal points (for example, £0.0000) to allow you to enter the specific value required to calculate accurate pricing. 

      Example

      If you are buying 50,000 units for £1,006,625.00, you would enter a unit price of £20.1325. 
   6. Amount
      The system automatically calculates the subtotal for you, based on the Qty, UOM, and Unit Cost entries. 
6. Repeat the above steps for all line items.

    Tip

   Want to arrange the line items on your bill of quantities into groups? Click the Add Group menu and select the desired grouping options. The default options include Cost Code, Cost Type, Sub Job (if enabled), as well as any custom segments that have been added for your company or project. See What are Segments and Segment Items. 
7. Choose one of these options:
   • Click Save
     OR
   • Click Save & Email.  

Next Steps

• Email a Main Contract

See Also

• Create Main Contracts
• Complete a Main Contract with DocuSign®