Create a Main Contract Variation
Objective
To create a main contract variation in the Project level Main Contracts tool.
Background
Use the steps below when you need to create a main contract variation.
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project's Main Contracts tool.
- Additional Information:
- If you are using an account where is the Procore + DocuSign© integration enabled, see DocuSign©.
- If the Change Events tool is active in Project Tools, you must complete the steps in Create a Change Event. Then follow the steps in Create a Main Contract Variation from a Change Event instead of the Steps below.
- For companies using the
ERP Integrations tool: Show/Hide
- Integration by Procore: Viewpoint® Spectrum®
To successfully export a MCV from Procore to Viewpoint® Spectrum®, the following must be true: - Integration by Ryvit: Viewpoint® Vista™
To successfully export a MCV from Procore to Viewpoint® Vista™, the following must be true:- The Date field on a MCV is required.
- The MCV must be in the 'Approved' status.
- For each associated line item that you add to the variation's Bill of Quantities (BOQ), you may designate a unique associated Main Contract line item or the same associated Main Contract line item for all variation line items. Note: The Associated Line Item is only visible and available when the ERP Integrations tool has been configured to work with Viewpoint® Vista™ and the export main contract variations capability has been switched on in Procore by your Integration Implementation Specialist.
- QuickBooks® Desktop:
- MCV exports are NOT supported.
- Sage 100 Contractor®
- MCV exports are NOT supported.
- Sage 300 CRE®:
To successfully export a MCV from Procore to Sage 300 CRE®, the following must be true:- Title. The MCV title must be 30 characters or less.
- Number (#). The MCV number be five (5) characters or less.
- Status. The main contract must be in the Approved status.
- Associated Line Item. For each line item that you add to the variation's Bill of Quantities (BOQ), you may designate a unique associated Main Contract line item or the same associated Main Contract line item for all variation line items. Note: The Associated Line Item list is only visible and available when the ERP Integrations tool has been configured to work with Sage 300 CRE® and the export main contract variations capability has been switched on in Procore by your Integration Implementation Specialist.
- Integration by Procore: Viewpoint® Spectrum®
Prerequisites
Steps
- Navigate to the project's Main Contracts tool.
- Locate the main contract to work with. Then click its Number link.
- Click Create Main Contract VAR.
- Complete the following fields:
- Depending on the variation tier settings of the Main Contract's tool, one (1) of these list boxes will appear:
- OR
- Choose one (1) of these options:
- To create the variation, click Create.
OR - To create the variation and send email notifications, click Create & Email.
OR - If you are using the Procore + DocuSign® integration to collect signatures, click Complete with DocuSign. To learn more, see DocuSign®.
- To create the variation, click Create.