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What is a Subcontractor Bill of Quantities?

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 Note

If your company is in the United States and has implemented the Procore for Owners point-of-view dictionary (see What tool names and terms are different in Procore for main contractors, owners and speciality contractors?), the 'Speciality Contractor BOQ' tab in the project's Commitments tool is labelled the 'Contractor BOQ' tab. For the purpose of this FAQ, we refer to it as a 'Speciality Contractor BOQ', however the function is the same for both labels.

Answer

A Subcontractor Bill of Quantities (SBOQ or Subcontractor BOQ) provides downstream contractors with a way to provide a detailed breakdown of specific work items on a subcontract or purchase order to an upstream contractor.
Example

The illustration below shows you a commitment named General Labour. For simplicity, let's assume the Bill of Quantities (BOQ) on this commitment has one (1) line item for £1,000.00. 

commitment-sov.png

If your project team wants to see a detailed breakdown of how that £1,000.00 is going to be allocated by your downstream collaborator, a user with 'Admin' level permissions on the Commitments tool can enable the Subcontractor BOQ tab. Once enabled, the Subcontractor BOQ tab appears to the right of the Commitment BOQ. as shown below. 

Your team can  invite the collaborator to submit the information in Procore or your team can collect the information from the collaborator using another method and then update the data on their behalf Procore. It also includes a 'Billed to Date' column that shows how much money has been billed so far for the commitment. The illustration below shows you the Subcontractor BOQ tab. 

subcontractor-sov.png

What is the purpose of a Subcontractor BOQ?

Its purpose is to provide your project team with deeper insight into how money your contractors and subcontractors are using those funds on your projects. The content of a Subcontractor BOQ is typically provided to your organisation by a downstream collaborator. It shows (with greater line item detail than a commitments BOQ) how your downstream collaborators allocate project money. 

How does our team turn the Subcontractor BOQ tab ON in the Commitments Tool?

It can be turned ON and OFF on the Commitments tool. See Enable or Disable the Subcontractor BOQ Tab on the Commitments Tool.

 Note
When the Subcontractor BOQ tab is turned ON in the Commitments tool, Procore does NOT support the 'Enable Always Editable Bill of Quantities' setting. To learn about that setting, see What is the 'Enable Always Editable Bill of Quantities' setting?

Who can add line items to a Subcontractor BOQ?

Users with 'Admin' level permissions on the project's Commitments tool can add line items to the Subcontractor BOQ on any commitment contract. If your team wants to allow your downstream collaborators to input data on the Subcontractor BOQ, you can learn more about your options in Add a Subcontractor BOQ to a Commitment. 

How do I approve or reject what was submitted on the Subcontractor BOQ? 

Simply click the Subcontractor BOQ tab and review the items. You can approve or reject individual line items or you can approve all the line items in bulk.

  • To approve what was submitted, change the status of the Subcontractor BOQ to 'Approved'. 
  • To reject what was submitted, change the status of the Subcontractor BOQ to 'Revise and Resubmit.' Procore sends your downstream contact an email message with the subject line "Action Required: Please Revise & Resubmit Your Bill of Quantities for this Commitment." 

To learn more about the review process, see Review a Commitment's Subcontractor Bill of Quantities.