Workflows
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With Procore's Workflows tool, users have the ability to create their own custom approval workflows.
- Create and manage customised workflows
- Automate manual approval processes
- Submit items to designated reviewers for approval and notify users and distribution group members when items are approved
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Getting Started |
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Configure Workflow Settings
Create a Workflow
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Execute a Workflow
Configure Workflow Settings
Create a Workflow
Execute a Workflow
- How are version numbers updated in the Company level Workflows tool?
- Self-Service Workflows FAQs
- What are custom workflows and which Procore tools support them?
- What are the differences between Legacy and Self-Serve Workflows?
- What are the different types of steps in a custom workflow?
- When are email notifications sent for Self-Serve Custom Workflows?
- What are the different roles within Custom Workflows?
- What granular permissions are available for Commitments Workflows?
- What granular permissions are available for Main Contracts Workflows?
Workflows
The following table highlights which user permissions are required to perform the described user action.
+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Company Permissions Template for more information.
Task | None | Read Only | Standard | Admin |
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Assign a Custom Workflow Template to a Project | ![]() |
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Create a Custom Workflow Template | ![]() |
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Delete a Custom Workflow Template | ![]() |
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Duplicate a Custom Workflow Template | ![]() |
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Edit a Custom Workflow Template | ![]() |
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Enable Self-Serve Workflows for your Company | ![]() |
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Publish a Custom Workflow Template | ![]() |
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View Workflow Templates | ![]() |
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Legacy Workflows
* If your company purchased the legacy Workflows tool, your company's Procore Administrator must submit an enablement request to your company's Procore point of contact. Your Procore Administrator will work with your Procore point of contact to create workflows.
Below are the notable changes to the Company level Workflows tool.
Recent Changes
WORKFLOW Configurations preserved when Editing Templates (02/05/2024)
Existing project workflow configurations are now preserved when publishing a new version of a workflow template.* After updating a template in the Workflows tool, such as a step's name or the status associated with it, the update is now seamlessly applied to project items using that workflow template.
The following workflow template changes can now be made without requiring further project configuration updates:
- Step Name
- Days to Complete
- Conditional fields and values
- Item Status
- Response additions or changes
- Assignee Role additions or removals*
- Deleting steps
- Changing the step sequence.
*Creating new custom template roles for new or existing steps will still require project level configuration once the updates are published. See Configure a Custom Workflow Template on a Project.
Main Contract Payment Applications added to Workflows Open Beta (13/03/2024)
Main Contract Payment Applications has been added to the list of tools supported by the self-serve workflows open beta. See Best Practices for Creating an Owner Payment application Workflow.
Added a 'Workflows' Column to the Contracts Table in the Commitments Tool (28/09/2022)
Procore has updated the Commitments tool for participants in the Workflows Beta programme. A new 'Workflows' column is now automatically added to the 'Contracts' table in the Project level Commitments tool when you complete the steps in Create a Custom Workflow Template for Commitments. Clicking the icon in this new column shows the name of the workflow manager, its current state and the number of days (if the workflow is overdue). At this time, the column data is not included in CSV or PDF exports from the Commitments tool. It is also not synced with the ERP Integrations tool.
Additional conditional logic options added to commitment workflows (06/05/2022)
Four additional conditional logic options have been added as options when creating commitment workflow templates. Amount Over budget on Approved Cost Objects, Amount Over Budget on All Cost Objects, Percent of Budget Allocated to Approved Cost Objects, Percent of Budget Allocated to All Cost Objects. See Create a Custom Workflow Template for Commitments for more information.
Main contracts added to Workflows open beta (26/04/2022)
Main Contracts has been added to the list of tools supported by the self-serve workflows open beta. See Create a Custom Workflow Template for Main Contracts.
Self-serve workflows open beta begins (21/04/2022)
The self-serve Workflows open beta is now available for all Procore users. See About the Workflows Beta Program.