Add Line Items to a Bill of Quantities on a Client Contract

Objective

To add line items to a Bill of Quantities (BOQ) on a client contract.

Background

A Bill of Quantities is an itemized list of all the work items on a project. Each line item shows the work item's cost.

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Client Contracts tool.
    Note: To limit subcontractors (and other users in other roles) from viewing your contract data, configure the granular permissions feature when applying permission templates. See Manage Project Permissions Templates and Grant Granular Permissions in a Permission Template.
• Additional Information:
  • Other methods for adding line items to a bill of quantities include:
    • Import a Client Contract Bill of Quantities from a CSV File
    • Create a Client Contract Bill of Quantities from the Project Budget 

Prerequisites

• Create Client Contracts 
• Set the accounting method on the contract.  See Edit the Advanced Settings Tab on a Client Contract.

Steps

1. Navigate to the project's Client Contracts tool.
2. Locate the contract to update and click its Number link. 
3. Click the Bill of Quantities tab.
4. Click Add Line.
5. Complete the data entry as follows:
   1. Budget Code
      Select a budget code or click Create Budget Code. See What is a budget code in Procore's WBS? 
   2. Description
      Enter a description for the line item. For example, type: Monthly Service Fee
   3. Qty
      Enter the number of units.
   4. UoM
      Select the Unit of Measure (UoM) from the list. See Which units of measure are included on Procore's master list? and Add a Unit of Measure to the Unit of Measure Master List.
   5. Unit Cost
      Enter the cost per unit in this box. You'll notice that the value in this column contains four (4) decimal points (for example, £0.0000) to allow you to enter the specific value required to calculate accurate pricing. 

      Example

      If you are buying 50,000 units for £1,006,625.00, you would enter a unit cost of £20.1325. 
   6. Amount
      The system automatically calculates the subtotal for you, based on the Qty, UOM, and Unit Cost entries. 
6. Repeat the above steps for all line items.
7. Choose one of these options:
   • Click Save
     OR
   • Click Save & Email.  

Next Steps

• Email a Client Contract

See Also

• Create Client Contracts