Create a Payment Programme

Last updated
Save as PDF

Limited Release

These steps below describe how to create a payment programme using the modernised experience for the Commitments tool (see Project Financials: Modernised Experience for the Commitments Tool) and the modernised experience for subcontractor payment applications (see Financial Management: New Admin & Collaborator Views for Subcontractor Payment applications).

If you are using the legacy experience for the Commitments tool, see Create a Payment Programme.

Note

Objective

Background

Construction businesses operating in Australia and New Zealand are creating payment programmes to facilitate the payment application approval process, as well as claims of work performed by downstream collaborators. In a typical payment programme workflow, downstream collaborators submit payment applications for work performed. The upstream collaborator reviews the payment application and approves the amounts on the claim. A payment programme is then created for the payment application to show the following information:

Claimed amounts
All 'Approved' amounts
Reasons for 'Rejected' amounts

Things to Consider

Notes

Access permissions to the Payment applications & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding or Main Contracts tool. Procore tool names vary, depending on the language or point-of-view dictionary configured in Procore. See What dictionaries and languages are available in the Procore web application?
If you are a collaborator (for example, an payment application contact employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:
- A Procore User account.
- Access permissions to the project's Commitments and/or Client Contracts, Funding or Main Contracts tool.
- Membership on the 'Private' list of a specific contract or funding
- Designated as an 'Invoice Contact' on the contract or funding.

Prerequisites

Turn the 'Show Amounts Subcontractors Claim' setting ON. See Configure Settings: Payment applications or Configure Settings: Progress Billings.
Complete the steps in Create a Subcontractor Payment application.
For amounts to show on a Payment Programme, amounts must be entered in the 'Work Completed This Period' and 'Materials Presently Stored' columns on the payment application's Bill of Quantities. To learn how to enter these amounts, see:
- Create a Subcontractor Payment application
- Bulk Edit a Bill of Quantities

Steps

Navigate to the project's Invoicing tool.
Click the Subcontractor tab.
In the table, choose one of these options:
- Locate the payment application that you want to create the payment programme for. Next, click its Payment application # link to open it.
  OR
- Locate the commitment associated with the payment application that you want to create the payment programme for. Then, click its Contract link to open the commitment. In the commitment, click the Payment applications tab. Locate the latest payment application in the Payment applications (Payment applications) table. The click the Payment application Position or Payment application # link to open it.
  
  Tip
  How do I find the latest payment application? Review the values in the Payment application Position column. Each payment application is assigned a number, in the order payment applications are created. This column sorts payment applications from newest to oldest by default. To change the sort order, click the Overflow menu in the column heading and choose one (1) of the Sort By This Column options.
Click the Export button and choose the PDF option.

Example

The illustration below shows you an example of a payment programme.