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Create Scheduled Work Entries

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Objective

To create Scheduled Work entries in the project's Site Diary tool.

Background

The Scheduled Work section allows you to add tracking information for the project resources that are scheduled to complete tasks. You can designate whether the resource shows up at the job site, the number of workers, hours worked and the compensation rate. Resources must be added in the Project Directory. See Add a User Account to the Project Directory.

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' permissions on the project's Site Diary tool.
  • Additional Information:
    • Information such as the resource and task name can be carried over to the Scheduled Work log from the project's programme. If you want this information to be populated automatically, ensure the following prerequisites are met:
      • A programme file, such as a Microsoft Project file, must be uploaded to the project's Programme tool. See Upload a Project Programme File to Procore's Web Application.
      • The programme file must include resource assignments on the project's tasks. Refer to your programme program's support resources for specific instructions.

Steps

  1. Navigate to the project's Site Diary tool.
  2. Scroll to the Scheduled Work section.
  3. Fill out the following information:
     

    • #: This uneditable field counts the number of entries in a section (e.g. the first entry created will be # 1, and the second entry will be # 2).

    • Created By: This field will populate with the name of the person who created the entry if the entry was created manually. Automatically created entries will not have anything in the Created By column.

    • Resource: Verify or enter the name of the resource associated with the programmed work. Double-click to view all resources associated with the programmed task.

    • Showed?: Select "Yes" or "No" from the drop-down menu to indicate whether the workers showed up on site or not.

    • Reimbursable?: Select "Yes" or "No" from the drop-down menu or mark the checkbox to indicate "yes" to specify whether or not the work is reimbursable.

    • Workers: Enter the amount of workers from that resource on site that day.

    • Rate: Enter the rate-per-hour that the company is paid.

    • Comments: Enter any comments that may be needed to further describe the entry.

  4. Click Create.

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