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Procore

Site Diary

The Site Diary tool is designed to provide members of your project team with a central location for viewing, tracking and emailing updates about daily project activities.

 
 
 
 
 
 
 
 
 
 
  • View the site diary for a specific day or for a particular date range
  • Review current weather conditions from the Dark Sky service or from a compatible weather station installed on the job site
  • Arrange the layout of the Site Diary page and add diary entries or create entries based on the previous day
  • Forward logs to contacts named in the Project level Directory

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To browse and search all Procore training videos, visit our video library.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 
Add Site Diary Entries (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Site Diary Settings - Speciality Contractor
 
View Site Diary Reports - Speciality Contractor
 

Configure Site Diary

 

Speciality Contractor as a Client - View Site Diary Reports

 

Site Diary Reports

 

Subcontractor - Add a Site Diary Item (Mobile)

 

Site Worker - Add Site Diary Entries (Mobile)

 

Speciality Contractor as a Client - Configure the Site Diary Tool

 

Speciality Contractor as a Client - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Add Site Diary Entries

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Configure the Site Diary Tool

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - View Site Diary Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Manager - Site Diary (Web)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Manager - Site Diary (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Diary Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Site Diary

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Diary Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Web

Configure Site Diary Settings
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Site Worker
 
Add Site Diary Entries (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Site Diary Settings - Speciality Contractor
 
View Site Diary Reports - Speciality Contractor
 

Configure Site Diary

 

Speciality Contractor as a Client - View Site Diary Reports

 

Site Diary Reports

 

Subcontractor - Add a Site Diary Item (Mobile)

 

Site Worker - Add Site Diary Entries (Mobile)

 

Speciality Contractor as a Client - Configure the Site Diary Tool

 

Speciality Contractor as a Client - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Add Site Diary Entries

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Configure the Site Diary Tool

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - View Site Diary Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Manager - Site Diary (Web)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Manager - Site Diary (Mobile)

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Site Diary Workflow

Collaborator Site Diary Workflow

START
START
END
END


Add Site Diary Entries
Add Site Diary Entries


Grant Collaborators Granular Permissions
Grant Collaborators Gran...


Approve Collaborator Submitted Site Diary Entries
Approve Collaborator Subm...
LEGEND
LEGEND
Procore Admin
Procore Admin
Admin on Site Diary
Admin on Site Diary
Collaborator
Collaborator


Edit Site Diary Entries
Edit Site Diary Entries

Site Diary

Learn which user permissions are required to take the described actions in this tool.

 Important

Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

Permissions 

   The action is available on Procore's Web, iOS, and/or Android application. Click to view the article.

icon-mindtouch-table-check.png Users can take the action with this permission level.

icon-mindtouch-table-check.png Users can take the action with this permission level AND one or more granular permissions.

What granular permissions are available for the project's Site Diary tool?

 

Action None Read Only Standard Admin Notes

Add a Photo to a Site Diary Entry so that it Populates in the Photos Tool

 Web

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png
  • Users must also have 'Read Only' level permissions to the Photos tool to take this action.
  • Users with 'Admin' level permissions can view photos marked as 'private'.

Add a Related Item to a Site Diary Entry

 Web

      icon-mindtouch-table-check.png  

Approve Any Site Diary Entry Created by Collaborators

 Web     iOS     Android

      icon-mindtouch-table-check.png  

Approve Copied Site Diary Entries Created by Collaborators

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Configure Advanced Settings: Site Diary

 Web

      icon-mindtouch-table-check.png  

Copy a Site Diary

 Web     iOS     Android

      icon-mindtouch-table-check.png On an iOS device, this action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
Create a Site Diary Entry from the Calendar View     icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Create Accident Diary Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Call Diary Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Daily Construction Report Diary Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Daily Construction Report Diary Entries as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 
  • The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.
  • This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
     

 

Create Site Diary Entries as a Collaborator 

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 

The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.

Create Delay Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Delivery Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Delivery Entries as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 
  • The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.
  • This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
     

Create Dumpster Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Equipment Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Inspection Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Manpower Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png  icon-mindtouch-table-check.png  This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Manpower Entries as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 
  • The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.
  • This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

 

Create Note Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.
 

Create Note Entries as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 
  • The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.
  • This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Observed Weather Entries

 Web     iOS     Android

      icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Plan Revision Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Productivity Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Quantity Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Safety Violation Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Programmed Work Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can be performed in offline. Tasks performed in offline mode will be synced with Procore once a network connection has been reestablished.

Create Timecard Entries for Any User

 Web     iOS     Android

      icon-mindtouch-table-check.png

 

Create Timecard Entries for Yourself

  Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png

Users with 'Standard' level permissions must also be marked as an employee of your company.

Create Visitor Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Create Pending Visitor Entries as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
  The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.

Create Waste Entries

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Create a Change Event from a Site Diary Entry

 Web

         

Create a Custom Report from the Site Diary

 Web

         

Delete Any Site Diary Item

 Web     iOS     Android

      icon-mindtouch-table-check.png Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.

Delete a Site Diary Item You Created

 Web     iOS     Android

 

 

  • Standard Users Can Edit and Delete Own Entries
icon-mindtouch-table-check.png

Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.

Delete a Site Diary Item You Created as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 

Entries cannot be deleted after they are approved by a Site Diary Admin.

 

Delete Related Items from Site Diary Entries

 Web

      icon-mindtouch-table-check.png  

Edit Any Site Diary Item

 Web     iOS     Android

      icon-mindtouch-table-check.png On an Android device, this action can be performed offline, provided that the item was previously viewed and cached on your mobile device.

Edit a Site Diary Item You Created

 Web     iOS     Android

   

  • Standard Users Can Edit and Delete Own Entries
icon-mindtouch-table-check.png  

Edit a Site Diary Item You Created as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
 

Entries cannot be edited after they are approved by a Site Diary Admin.

Email a Site Diary

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Enter Logs for a Previous Day

 Web

 

  • Collaborator Entry Only
icon-mindtouch-table-check.png icon-mindtouch-table-check.png This action can also be performed on mobile.

Export a Site Diary as PDF

 Web

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Mark a Site Diary as Complete

 Web     iOS     Android

      icon-mindtouch-table-check.png  

Reopen a Site Diary

 Web     iOS     Android

      icon-mindtouch-table-check.png  

Resubmit a Site Diary Entry as a Collaborator

 Web

 

  • Collaborator Entry Only

  • Collaborator Entry Only
   

Search and Filter Site Diaries

 Web

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

Search and Filter Site Diary Entries You Created as a Collaborator

 Web

 

  • Collaborator Entry Only

  • Collaborator Entry Only
   

Upload Photos to the Site Diary

 Web

         

Upload Photos to the Site Diary from the Photos Tool

 Web     iOS     Android

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png Users also need 'Standard' permissions or higher on the project's Photos tool.

View and Attach Files to a Site Diary

 iOS     Android

    icon-mindtouch-table-check.png  icon-mindtouch-table-check.png On an Android device, this action can be performed offline, provided that the item was previously viewed and cached on your mobile device.

View Any Site Diary Items

 Web     iOS     Android

    icon-mindtouch-table-check.png  icon-mindtouch-table-check.png  

View Your Site Diary Items as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only

  • Collaborator Entry Only
  The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.

View Site Diary Items by Users at your Company as a Collaborator

 Web     iOS     Android

 

  • Collaborator Entry Only
  • View entries associated to users within the same company

  • Collaborator Entry Only
  • View entries associated to users within the same company
  The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.

View Change History Log 

 Web

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png  

View Site Diary Notes Report

 Web

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

Users also need 'Read Only' level permissions or higher on the project's Reports tool.

View Site Diaries in the Calendar View

 Web     iOS     Android

  icon-mindtouch-table-check.png icon-mindtouch-table-check.png    

Below are the notable changes to the project's Site Diary tool. 

Recent Changes

New Granular Permission for Collaborators (17/10/2023)

Procore has added a new granular permission for the Site Diary tool that allows collaborators to see site diary entries made by other collaborators at their same company. Learn more by reading the announcement or see What granular permissions are available for the project's Site Diary tool?