Add a Crew to a Timesheet

Objective

To add a crew to a timesheet using the Project level Timesheets tool.

Background

The Timesheets tool lets you add employees, workers and crews to a daily timesheet. This allows your team to create timecard entries for crew members. Before you can add a crew to a timesheet, it must be created in the Project level Crews tool. Then you can use the steps below to add a crew to a timesheet.

Things to Consider

Required User Permissions:
- To edit any timecard entry when it's in the 'Pending' or 'Reviewed' status, 'Admin' level permissions on the project's Timesheets tool. You can also switch a timecard entry's status between 'Pending', 'Reviewed' and 'Approved' as needed.
- To edit any timecard entry when it's in the 'Pending' status, 'Read Only' or 'Standard' level permissions with the Review & Edit Timesheets granular permission enabled on your permissions template. You can also switch between the 'Pending' and 'Reviewed' status.
- To edit a timecard entry you created when it's in the 'Pending' status, 'Standard' level permissions on the project's Timesheets tool. You cannot change the status from 'Pending.'
Important:
- When you edit a signed timesheet, Procore removes the signature. The employee must sign it again. See Sign a Timesheet (Android) and Sign a Timesheet (iOS).
- Zero (0) hour entries are supported. This provides your team with the flexibility it needs to enter time off and per diem.
Additional Information:
- 'Approved' timecard entries:
  - Can only be edited by a user with 'Admin' permissions on the Company level Timesheets tool.
  - Cannot be deleted.
  - Can only be marked as 'Completed' in the Company level Timesheets tool.
- 'Completed' timecard entries:
  - Cannot be edited at the project level. See Edit a Time Entry in the Company Level Timesheets Tool and Edit Your Company's Timesheets in Bulk.

Prerequisites

Steps

Navigate to the project's Timesheets tool.
Locate the timesheet to modify. Then click the vertical ellipsis on the top-right of the timesheet and choose Add Employees from the drop-down menu.
in the left pane of the 'Add Employees' window, highlight the crew's name.
In the centre pane, choose from these options:
- To add all of the crew members listed, click Select All.
- To add specific crew members, mark the tickbox(es) next to the crew members you want to add to the timesheet.
Click Add.
This adds a crew members to the timesheet. You can continue editing the timesheet.

Next Step

Edit a Timesheet